Overview
The Finance and Office Administrator plans, organises, directs, controls and coordinates the financial and accounting activities of the AusPac office by ensuring accurate bookkeeping, compliance with statutory requirements, and smooth day-to-day financial and administrative processes. The position involves a wide array of finance and administrative tasks and contributes to the effective running of the office operations and finances, including recording financial transactions in the accounting system, processing of payments, review and filing of supporting documents, liaising with service providers, as well as other office related administrative tasks.
Responsibilities
* Financial Accounting and Bookkeeping: Oversee day-to-day financial operations, including recording transactions accurately and timely in the accounting system.
* Cash flow and receivables/payables: Manage cash-flow monitoring, bank balances, and bookkeeping, including accounts payables (vendors) and receivables (donors/customers).
* Documentation and coordination: Maintain a database with detailed records including obtaining and filing relevant supporting documents; work with the Global Finance Team in Berlin as needed.
* Tax and external accounting: Coordinate the preparation of annual filings, including tax returns and financial statements, in collaboration with external accountants; lead audits with support from the global finance team; support external accountants in fulfilling accounting and statutory requirements (filing tax returns, ACNC registration, preparation of financial statements).
* Donor reporting and project finance: Support project managers in the compilation of financial reports for donors; support project budgets, tracking finances, and staff allocations on projects to ensure proper financial management.
* Financial governance and process improvement: Promote continuous process improvement and ensure compliance with financial legislation and standards.
* AusPac operations: Coordinate payroll processing with external providers and HR in Berlin; manage relationships with accountants, lawyers, insurers, and other stakeholders; manage office supplies, equipment, procurement, and inventory; coordinate lease and benefits renewals; assist with logistics for travel and events; assist with HR onboarding and records; develop operational procedures; ensure health and safety compliance.
Your profile
* Completed studies in accounting and/or finance or related discipline
* Experience with ERP systems and familiarity with Excel
* Fluency in English
* Very accurate, structured and reliable; proven ability to work independently and under pressure
* Team player with strong communication in an international, diverse environment
* Right to work in Australia; national police clearance may be required
* Minimum of two years' experience in a comparable position
* Experience in not-for-profit/small business; experience accounting for grants from foundations, institutional donors and/or multilateral organisations
* Experience with Deltek Maconomy
Our offer
A job with purpose. You will work in a team of highly engaged people and contribute to climate action. We offer a positive, international environment with several benefits:
* 29 days paid annual leave (pro rata)
* Flexible work environment
* 10 days of paid personal/carer's leave (pro rata)
* Paid parental leave after twelve months of employment (pro rata), with additional entitlements under National Employment Standards
* Long service leave per Western Australia regulations
* Diversity and inclusion commitments
* Office based in Fremantle, walking distance to the beach
Conditions
Application Deadline: 23 March 2026
Starting date: As soon as possible
Location: Perth office in Fremantle, Western Australia
Terms: 1-year contract with potential extension or permanency based on performance and funding; full-time preferred (38 hours per week); part-time arrangements up to 80% may be considered.
Salary: AUD 88,025 to AUD 100,385 + super (pro rata for part-time)
For further information, questions: ******@climateanalytics.org
Please apply with your CV, a cover letter and a list of three references.
About us
Climate Analytics is a global climate science and policy institute established in 2008 that delivers cutting-edge science, analysis and support to accelerate climate action. Our international team includes staff across offices in Berlin and regional offices worldwide.
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