Job Description - Executive Assistant
Be among the first 25 applicants and direct message the job poster from Adecco.
Responsibilities include:
1. Managing complex calendar schedules across multiple global time zones for your managers.
2. Creating high-quality deliverables on time.
3. Coordinating regional events in APAC & EMEA, including quarterly All Hands meetings and monthly GDCO meetings, managing logistics efficiently.
4. Arranging domestic and international travel, including passport and visa requirements.
5. Processing expense reports and supporting Purchase Orders (PO) requisitions and procurement.
6. Tracking and managing fiscal year budgets for travel and expenses.
7. Maintaining internal SharePoint sites for APAC GDCO.
8. Assisting HR with managing confidential personnel and organizational information.
9. Managing organizational assets such as PCs and peripherals.
10. Managing meeting room bookings, queries, minutes, and follow-ups.
Typical Day in the Role:
1. Budget allocation and project coordination.
2. Supporting sponsor with budget management and project assistance.
3. Travel management, including face-to-face meetings (next year travel will reduce).
4. Diary management and team support.
5. Leading small projects and assisting with ad hoc tasks.
6. Proactively communicating via phone when needed.
Candidate Value Proposition:
This role offers a great opportunity to work as an Executive Assistant while gaining project management experience and leading small projects.
Candidate Requirements:
* Proven excellence in administrative skills.
* Ability to interface at the executive level with internal and external stakeholders.
* Professionalism and strong organizational skills.
* Customer service focus and excellent communication skills.
* Comfortable with ambiguity and rapid changes.
* Proficiency with Microsoft Office and internal tools.
* 3-5 years supporting senior managers.
* Positive attitude, proactive approach, willingness to learn, and strong work ethic.
Additional Details:
* Seniority level: Associate
* Employment type: Contract
* Job functions: Administrative
* Industries: IT Services, IT Consulting, Technology, Media
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