Vertech is more than just an Inspection, Integrity, and specialist Maintenance provider. We redefine operational standards by integrating specialist access and rope access techniques with the latest generation of technologies to ensure unparalleled efficiency and safety excellence. As leaders in providing integrity services, we uphold a legacy of quality, consistently delivering innovative solutions and best-in-class personnel to exceed expectations in every project.
We hold safety, people and innovation at the core of our business.
We have a young, dynamic and high performing team.
We support one another to be the best we can be.
We are passionate about what we do.
The Role
We are seeking a Project Administrator to support the day‐to‐day administration of site operations, playing a key role in workforce coordination, mobilisation, onboarding, and project support across a busy site environment.
The anticipated roster is a 2:2 roster, working on average 84 hours per week.
Duties and Responsibilities
* Provide general administrative support to the project team and answer incoming calls.
* Assist with identifying and engaging field personnel to meet project requirements.
* Undertake recruitment activities, including sourcing, shortlisting, and conducting phone screenings.
* Conduct end-to-end onboarding processes, including reference checks, contract generation, collection of onboarding documents, arranging medicals, inductions, and issuing PPE.
* Arrange and oversee mobilisation activities for project teams, including booking flights, accommodation, and training.
* Update and manage rosters, ensuring seamless coordination across teams.
* Maintain records of personnel qualifications, certifications, and training requirements in both internal and client databases.
* Coordinate the site access process for personnel and contractors, ensuring required inductions, training, and equipment are in place.
* Assist with scheduling and coordinating site visits and inspections as needed.
* Assist with coordinating and reporting safety inspections and audits on-site.
* Support the preparation of client invoices, ensuring accuracy and timeliness.
* Ensure all documentation required for invoicing is completed and submitted on time.
* Assist with project demobilisation activities, including conducting exit interviews and issuing final letters, with support from HR.
* Review and enter site timesheets to ensure compliance with contractual requirements and assist with other payroll-related documentation (e.g., leave forms).
* Source quotes, raise and receipt purchase orders, and reconcile invoices.
* Generate purchase order reports to support project tracking.
* Other duties as required.
* Prioritise safety as a core value, consistently demonstrating a commitment to safety.
* Comply with the company, HSEQ and HR Policies and Procedures.
* Promote the company's core values in everyday activities.
Required Qualifications
* Certificate IV in Business Administration or similar, with experience in administration or a related role.
* Bachelor's degree in business, Project Management, Construction, or a related field (preferred).
* Maritime Security Identification Card (MSIC).
* Driver's Licence.
Skills and Experience
* Proven experience in an administrative or coordination role, preferably in a construction, engineering, or project environment.
* Strong organisational and time management skills, with the ability to manage multiple tasks simultaneously.
* Experience with site administration, including safety and compliance documentation, permits, and personnel coordination.
* Excellent written and verbal communication skills.
* Ability to work independently and as part of a team.
* Proficient in Microsoft Office Suite (Word, Excel, Outlook).
* Experience with timesheet systems or project management software is advantageous.
* Strong attention to detail and problem-solving skills.
* Ability to perform under pressure and maintain organisation in a fast-paced environment.
* Willingness to attend site visits and travel as required.
* A positive attitude towards safety and a commitment to promoting a safe working environment.
* Friendly manner and passionate about adding value to the Vertech team.
Additional Requirements
* You must have Australian working rights to be eligible for this role.
* Experience working in a supportive environment that prioritises your well-being and development.
* Work alongside a Leadership Group that fosters collaboration and ownership within the Company.
* Join a culture that values continuous improvement and encourages innovative contributions from all team members.
How to Apply?
Please submit your updated resume along with a cover letter outlining your relevant experience and why you would be a great fit for this role.
In your CV or cover letter, kindly indicate whether you have a diploma in Occupational Health and Safety and at least 2 years experience in a similar role.
All applications are to be submitted through Seek. Apply now!
Vertech Pty Ltd respectfully acknowledges Indigenous Australians both past and present as the Traditional Owners and Custodians of the land on which we work.
Vertech Pty Ltd recognises the value and significance of Aboriginal and Torres Strait Islander peoples in achieving and maintaining a diverse community and is therefore committed to supporting Indigenous Australians engagement through employment opportunities for Aboriginal and Torres Strait Islander people.
Vertech Pty Ltd are an Equal Opportunity employer, and we encourage applications from women and Indigenous people.
Vertech Pty Ltd does not include any bank or credit card details in applications.
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