Western Sydney Local Health District
Reference number REQ637301 Occupation Administration and Clerical Work type Full-Time Location Sydney - Greater West Salary Information $75176.8 - $76897.65 Closing date 26 March 2026 at 11:59pm
* Support a leading Maternal Fetal Medicine service.
* Diverse role across clinical, research & training programs.
* Be part of a high-performing tertiary health environment.
Manage complex medical administration, build seamless clinical support systems and coordinate specialist MFM services in a fast-paced healthcare setting.
Employment Type: Permanent Full Time
Position Classification: Administration Officer Level 4
Remuneration: $75,176.79 - $76,897.65 per annum
Hours Per Week: 38
Location: Westmead Hospital
Where you'll be working
Based at the Institute for Maternal and Fetal Medicine (MFM) in Westmead, you will join a highly specialised tertiary referral service dedicated to improving outcomes for mothers and babies. The service integrates clinical care, ultrasound diagnostics, research and advanced training programs within a collaborative academic health environment. You’ll work alongside leading clinicians, researchers and trainees who are passionate about innovation, education and excellence in women’s health.
* Specialist Maternal Fetal Medicine and ultrasound service.
* Collaborative clinical, research and education environment.
* Exposure to tertiary-level healthcare systems and processes.
* Supportive, professional and multidisciplinary culture.
* Commitment to quality, accreditation and continuous improvement.
Located in the world-class Westmead Health Precinct you will benefit from:
* Access to on-site childcare, cafés and a vast public transport network.
* Work life wellness! work surrounded with Green open spaces, onsite staff only gym and wellness facilities.
* Supportive, inclusive and professional environment
* Stable public sector role with excellent benefits.
What you'll be doing
As Secretary, you will provide comprehensive administrative and secretarial support to the Maternal Fetal Medicine service, ensuring the smooth coordination of clinical, research and training operations. This is a pivotal role requiring initiative, discretion and exceptional organisational skills. In this role you will be required to:
* Manage correspondence, meetings, reports and executive support for the Head of Department and MFM team.
* Coordinate staff rosters (HealthRoster), process leave, TESL and recruitment administration.
* Oversee invoicing, Medicare billing, ordering and research account documentation.
* Maintain accreditation requirements, liaise with ultrasound providers and support RANZCOG training documentation.
* Manage patient files, ethics/governance submissions and laboratory administration.
* You will confidently respond to competing priorities, work autonomously when required and maintain accuracy in a complex medical environment.
Ready to make an impact behind the scenes of life-changing care? Join NSW Health and help support world-class maternal and fetal medicine services that strengthen our communities. Apply now and contribute to a team that values collaboration, integrity and excellence.
How to Apply
Apply online by submitting your resume, and addressing the criteria listed below by providing examples that demonstrate your ability before the closing date.
Selection Criteria:
* Excellent customer service skills with experience in a clerical/administrative position preferably health related.
* Excellent verbal and written communication skills including an ability to liaise with a range of health professionals.
* Ability to learn new skills within limited time span
* Ability to prioritise, multi-task, meet busy schedules and work autonomously and within a team environment.
* Ability to maintain confidentiality, be adaptable, flexible, and be willing to learn new tasks.
* Demonstrated understanding of medical terminology.
* IT competent including the use of Microsoft Office applications.
* Experience in dictaphone transcription.
Requisition ID: REQ637601
Applications Close: 26th March 2026
Need more information?
* Discover more about the application process.
* Review the Position Description detailed for insights into role requirements and criteria.
* Explore the selection process, employment checks, outcomes and notifications.
* For inquiries about the role, contact Aline Fernandez
People with disabilities who meet the selection criteria are encouraged to apply; and where required, WSLHD will implement reasonable adjustment consistent with industry standard. Stepping Up aims to assist Aboriginal job applicants by providing information about applying for roles in NSW Health organisations. For more information, please visit: https://www.steppingup.health.nsw.gov.au/ Aboriginal and/or Torres Strait Islander people are encouraged to apply. Westmead hospital car parking allocation model is changing. There is a waitlist for parking for new staff commencing at Westmead Hospital. This does not apply for staff with disability. Please note: To be eligible for permanent appointment you must hold current Australian work rights (I.E Australian citizen, permanent resident or NZ citizen with a current passport)
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