Reporting to the Area Manager – Powertrain, as the Administrator, you'll play a vital role in delivering top-notch administrative support.
We're seeking a self-motivated individual with keen attention to detail and the ability to juggle multiple tasks effortlessly. A problem-solving mindset and a focus on the bigger picture are essential on a fixed-term contract until mid-January 2026.
Roster : Mon – Fri 8.5 hours per day (including unpaid meal breaks) Fixed-Term contract until Mid-January 2026
Location : South Guildford
What you’ll do:
- Providing high-quality administrative support across the team
- Handling purchase requisitions and overseeing the purchasing process
- Managing time capture reporting to ensure accurate records
- Maintaining archives and ensuring documentation is well-organized and accessible
- Ensuring compliance with WesTrac policies and procedures
- Coordinating and managing training requirements for staff
- Overseeing safety and contamination control audits
- Building and maintaining positive relationships with customers and internal stakeholders
Skills and Experience:
- Relevant administrative qualification or experience working in a similar level influencing role
- Skilled level of computer literacy and data entry skills
- Effective communication skills including active listening, asking appropriate questions, clarifying the issues and expressing oneself clearly
- Attention to detail and accuracy
- Adaptability including the ability to perform efficiently in different environments and with diverse tasks and people
- Ability to maintain high work standards under pressure
Our Perks inclusive of but not limited to:
- Financial Benefits – Paid Parental Leave & Secondary Carers Leave, Salary Sacrificing, Novated Leasing, Income Protection Insurance & More than 600 retail discounts such as Coles, Petbarn, Virgin, HOYTS & Crown.
- Health & Wellness – Discounts with BUPA, Fitness Passport to access multiple gyms across Australia & EAP access to support you and your immediate family.
- Culture & Career – Personal and Team Recognition (Made for More Awards), Internal Career Progression, Training & Upskilling through our award-winning WesTrac Institute.
- Employee Referral Program – Opportunity to receive a referral bonus up to $5000 for applicable roles.
- Additional Perks – Emergency Services Leave, Defence Force Reserves Leave & Employee Share Purchase Plan opportunity
Our Company & Commitment
With over 4,500 employees, WesTrac is one of the world's largest authorised Cat equipment dealers, offering a wide range of mining and construction equipment and management solutions.
At WesTrac, we reflect diverse communities, celebrate our people's diversity, and create a culture where employees feel secure to be their authentic selves. We encourage applications from First Nations people, LGBTQIA+ individuals, and those from culturally diverse backgrounds. WORK180 endorsed employer for our commitment to diversity, inclusion, and equality.
WesTrac is a member of the Diversity Council of Australia and recognises the value of and strongly support the principles of equal employment opportunities in the workplace, and we are committed to achieving a diverse and engaged workforce. We are an equal opportunity employer and encourage applications from female, Aboriginal and Torres Strait Island candidates.
WesTrac is an endorsed employer for women via WORK180 - who have reviewed our policies, processes, and initiatives to certify that we are an organisation that supports diversity, inclusion and equality.
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