Facilities Coordinator Role Overview
The Facilities Coordinator provides administrative support to the facilities team, ensuring timely and accurate documentation and reporting. This role is based in a busy shopping centre in Cairns, Queensland, Australia.
* Provide administrative support to the Facilities Manager, ensuring timely and accurate documentation and reporting.
* Manage maintenance schedules and coordinate reactive works with contractors and service providers.
* Maintain up-to-date records of building documentation, compliance certificates, and contractor information.
* Assist with the preparation of emergency response plans and safety documentation.
* Monitor contractor performance and ensure adherence to service agreements.
* Liaise with tenants, suppliers, and internal stakeholders to address enquiries and coordinate services.
* Support procurement processes including raising purchase orders, tracking invoices, and assisting with budget planning.
* Help coordinate inspections, audits, and compliance activities in line with local regulations.
Requirements
* Previous experience in an administrative or coordination role, ideally within facilities, property, or retail.
* Knowledge of building operations or safety compliance advantageous but not essential.
* Strong organisational skills and attention to detail.
* Excellent communication and interpersonal abilities.
* Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
* Ability to manage multiple priorities and meet deadlines.
* A proactive, flexible, and team-oriented approach.
Benefits
* Career development opportunities within facilities management and coordination.
* Discounted corporate benefits.
* Diverse and dynamic retail environment.
* Contribution to the smooth running of a key community hub in beautiful Cairns.
* Opportunity to live values: Respect, Integrity, Service, and Excellence.
Our organisation is committed to diversity, equity, and inclusion. We strive to create a workplace culture that is safe, valued, and heard by everyone. We welcome applications from First Nations People.