About the role
As the Pre-Contracts Administrator, you'll be responsible for coordinating bid documentation, managing tender administration systems, and providing efficient administrative support to ensure the seamless delivery of pre-contract activities.
Specific activities will include:
* Maintain and manage a database of supporting documents for all bids, ensuring accuracy, accessibility, and version control.
* Assist with the preparation, submission, and tracking of tenders and bids, including developing and implementing administrative templates for consistent use across the wider team.
* Lead the initial configuration and ongoing maintenance of the Tender SharePoint site, ensuring it is structured, functional, and user-friendly.
* Oversee, audit, and manage SharePoint permissions, maintaining appropriate access levels for internal teams, external clients, and contractors.
* Ensure SharePoint manuals and user guides are accurate and up to date, providing clear guidance to all users.
* Act as the primary point of contact for SharePoint-related communications, liaising with internal teams, external clients, and contractors to resolve queries and provide support.
* Support bid-related meetings, site visits, and pre-bid sessions, assisting in coordination, documentation, and information gathering to clarify client requirements.
* Perform general administrative tasks, including printing, collating, and organizing bid documentation.
* Establish and set up tender bid offices as required, ensuring all logistical, administrative, and documentation needs are met to support the bid process.
* Oversee daily office operations, including scheduling, supply management and coordination of administrative tasks to ensure an efficient and well organised workplace.
Your skills and experience
You will be a detail-focused professional who thrives in fast-paced, deadline-driven environments and is confident managing multiple priorities. You will bring:
* Bachelor's degree in business or related discipline, or Certificate IV in Business/Office Administration.
* 2–3 years' experience in a similar bid administration or project support role.
* Strong attention to detail with excellent organisational and multitasking skills.
* Intermediate to advanced proficiency in Microsoft Excel, PowerPoint, Word, and SharePoint.
* Ability to meet competing deadlines and work both independently and collaboratively.
* Professional communication skills and the ability to build positive relationships across teams.
Gamuda Australia encourages and supports a diverse and inclusive workforce, including those from overseas and current Visa holders.
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