**Requisition ID: 263414**
- ** Relocation Authorized: None**:
- ** Telework Type**:Full-Time Office/Project**:
- ** Work Location: Brisbane, QLD**
Performs tasks involved in the formation and administration of orders for equipment, materials and services. Communicates with suppliers and personnel within Bechtel to establish clear definition of requirements, and to assure performance to order terms and conditions. Prepares bidder pre-qualification, bidder lists, bid solicitation, bid analysis, makes commitments and administers orders. Assists with implementation of project supply chain procedures and coordinates or monitors the completion of administrative tasks. Also monitors and conducts inquiries into areas of supplier performance as assigned.
**Job Dimensions**
**A. Supervision Received**
- Reports to and receives operational direction from the Supply Chain Manager or Contracts Formation Manager or Procurement Manager, as per project organization chart.
**B. Supervision Exercised**:
- None
**C. Contacts**:
- Maintains working relationships with project Supply Chain personnel and project discipline personnel in order to perform assigned duties.
- Project personnel who have been assigned tasks in accordance with the Division of Responsibility Matrix of assigned packages.
- Maintains working relationships with those bidders and suppliers involved with the performance of assigned tasks.
**Key Responsibilities**
Forms and issues orders by performing the following:
- Prepares bidders' lists
- Prequalifies bidders
- Forms bid package
- Issues bid requests
- Coordinates bidders' questions
- Receives bids
- Prepares Commercial Bid Summary and recommendation letter
- Recommends and secures approvals in accordance with established procedures
- Prepares and commits orders
Administers assigned orders, performing the following functions:
- Gather and compile support data for the preparation of documents and the administration of orders.
- Prepares and maintains control and status reporting documents
- Establishes files and controls for all outgoing and incoming correspondence on each assigned order.
- Monitors supplier performance for conformance to commercial terms.
- Monitors activities by Engineering and other in-house functions to ensure compliance with the order terms.
- Initiates follow-up actions with the supplier or in-house functional group to ensure performance in accordance with contract terms and conditions.
- Informs or works with other project Supply Chain personnel as assigned to the administration of the assigned orders.
- Analyzes and distributes suppliers' reports specified in the order/contract.
- Organize materials for the preparation of meetings, presentations and training sessions
- Assist in the preparation of periodic status reports
3. Communicates with suppliers as necessary to achieve required service and results from potential and actual suppliers to meet project needs.
Communicates with Engineering to assist and/or guide them in the preparation of requisitions for the procurement of materials and equipment and services and to achieve the understanding needed to process these requisitions.
**Essential Experience**
- Knowledge of business administration procedures, techniques, and business ethics.
- Skilled in oral and written communication.
- Some basic knowledge of contract types, terms and legal requirements.
- Some basic knowledge of law, negotiations, accounting or cost engineering gained through education or experience.
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Shaping tomorrow together_**
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Bechtel is one of the most respected global engineering, construction, and project management companies. Together with our customers, we deliver landmark projects that foster long-term progress and economic growth. Since 1898, we've completed more than 25,000 extraordinary projects across 160 countries on all seven continents. We operate through four global businesses: Infrastructure; Nuclear, Security & Environmental; Energy; and Mining & Metals. Our company and our culture are built on more than a century of leadership and a relentless adherence to our values, the core of which are safety, quality, ethics, and integrity. These values are what we believe, what we expect, what we deliver, and what we live._**
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Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law._**
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