This is a part time positon, 3 days per week, 8 hours per day. Days are flexible, but must include Wedensday
**Essential skills**
- Quick and accurate typing skills
- Advanced Microsoft Office Suite skills, particularly Word and Outlook
- Experience with Adobe Acrobat
- Excellent time management skills
- A willingness to support and assist staff in all matters as required
- A friendly, professional demeanour and telephone manner
- Professional presentation
- High levels of motivation and initiative
- Understanding the importance of confidentiality
**Duties include, but are not limited to, the following**:
- Full reception duties:
- Answering telephones
- Maintaining common areas including meeting rooms and foyer areas
- Updating agenda and assignment list for weekly team meetings, taking minutes during the meeting and ensuring follow-up on tasks
- Diary management and coordination for the team
- Scheduling and booking appointments (face-to-face, Microsoft Teams, Zoom)
- Booking flights and organising other travel arrangements as needed
- Taking dictation and typing from hand-written notes
- Maintaining stationery supplies
- General kitchen duties
- Maintaining filing systems
- Photocopying, binding
- Assisting with regular marketing mail-outs and phone calls
- Assisting/supporting the Office Manager when necessary
- Liaising with Building Management and/or IT support as required
- Any other ad hoc requests
**Assignment specific work**
- Creating new assignment files (physical and electronic)
- Shutting down and archiving closed assignment files
- Preparing client proposals and position descriptions
- Data entry to specialised Executive Search databases
- Generating client reports from databases
- Uploading job ads to Seek and LinkedIn
- Maintaining assignment details within Kestria's 'Buddy' database
- Overseeing the continued maintenance and filing within assignment folders
- Performing research as required
melbourneemploymentagencies
melbournerecruitmentagencies
**_ Superior People Recruitment are a leading Melbourne Employment Agency._
📌 Administration Assistant
🏢 Superior People Recruitment
📍 Melbourne