Executive Assistant
We are seeking an experienced Executive Administrative Assistant to provide high-level administrative support to senior leadership. In this critical role, you'll serve as the central point of contact, managing information flow, coordinating meetings and travel, and ensuring the smooth operation of day-to-day administrative functions.
This position requires exceptional organizational skills, professionalism, and the ability to stay calm and efficient in a fast-paced, dynamic environment.
Overview
Location: North Sydney
Position Type: Casual Contract until June
Key Responsibilities
* Manage and coordinate executive calendars, meeting schedules, and agendas
* Review and approve reports, memos, letters, invoices, and other documents
* Supervise general office duties: ordering supplies, maintaining records, basic bookkeeping
* Read and analyze incoming communications and determine appropriate distribution
* Make travel arrangements and plan meetings (6–8 domestic trips annually)
* Coordinate board, committee, and internal meetings, including logistics and documentation
* Maintain confidentiality and ensure secure handling of sensitive information
* Liaise effectively with internal teams and external stakeholders
Skills and Competencies
* Excellent verbal and written communication skills
* Strong organizational and multitasking abilities
* Ability to work independently and manage priorities
* Event planning and coordination experience
* Ability to lead and provide constructive feedback where needed
* Comfortable in a fast-paced environment; agility and adaptability are key
* Strong interpersonal and customer service skills
* Experience using Microsoft 365 (Outlook, Word, Excel, PowerPoint)
* IT or tech industry experience is a plus
Experience
* Up to 7 years of administrative experience preferred
* Must have experience supporting executives or senior leadership
* Stable work history is highly regarded
* Executive-level admin experience including calendar and invoice management, strong organizational and communication skills
* Proven ability to remain composed and effective under pressure
* Proficiency with Microsoft 365 suite
How to Apply
Ready to set off on an incredible career adventure? Take the leap and have a confidential discussion; please email .
To submit your application, please press APPLY NOW
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