The office of Dr Monique Ryan MP is seeking applications for a full-time ongoing Diary Manager and Executive Assistant (EA), based in the Kooyong Electorate Office in Hawthorn East, Victoria.
Position Overview
The Diary Manager / EA plays a central coordination role across the office. The occupant manages the MP's schedule, ensures she is well-prepared for commitments, and supports smooth cooperation between the electorate office, Parliament House, community stakeholders, and the public.
The position involves balancing competing priorities, exercising sound judgment, and working both autonomously and collaboratively. The role involves occasional irregular work hours.
The key duties of the position include, but are not limited to:
* Managing the MP's diary, including scheduling meetings, briefings, community events, and parliamentary commitments.
* Preparing meeting packs, background information and run sheets where required
* Proactively managing the MP's time to achieve her priorities.
* Coordination of travel, transport and event logistics for the MP and staff as required.
* Liaising with constituents, community organisations, government agencies, and key stakeholders.
* Accompanying the MP to commitments when required.
* Supporting administrative operations including inbox management, document coordination, and office systems.
* Assisting the Kooyong Electorate Office in responding to constituent concerns.
* Upholding confidentiality, discretion and a high standard of professionalism at all times.
* Other duties as directed.
The ideal applicant should possess the following skills, qualifications, and experience:
Essential:
* Excellent organisational and time management skills, with the ability to prioritise and manage multiple and competing work tasks in a fast-paced working environment.
* Strong written and verbal communication abilities.
* High attention to detail and comfort managing competing deadlines.
* Warm, professional stakeholder engagement skills.
* Ability to work independently and within a small, fast-moving team.
* Good judgment, discretion and maturity.
* Well-developed IT skills including word processing, spreadsheets and database management and openness to learning new digital tools and systems.
* Ability to adapt to rapidly changing circumstances, be flexible in the role, take initiative and identify opportunities.
Desirable:
* Familiarity with the local area and community organisations.
* An understanding of Australia's system of government and parliamentary processes.
Employment conditions:
The position is offered under the Members of Parliament (Staff) Act 1984 and conditions are outlined in the Commonwealth Members of Parliament Staff Enterprise Agreement which include:
* A commencing salary between $76,910 and $89,793 will be negotiated depending on experience and relevant skills.
* An additional optional allowance of up to $23,218 may be considered in recognition of, and as compensation for, reasonable additional hours of work and any travel requirements.
* Relocation assistance, studies assistance, and paid study leave may also be available (subject to eligibility requirements).
* An employer superannuation contribution of 15.4% will be payable.
Applicants should note the following:
* An initial probationary period of three months applies and may be subject to extension.
* The successful applicant may be required to undergo a National Police History Check.
* Staff may be subject to automatic cessation triggers in accordance with Section 14 of the MOP(S) Act.
* The successful applicant will be required to comply with their obligations under the Behaviour Codes and Standards.
How to apply
Submit a CV with the names of two referees and a one-page (maximum) cover letter outlining your interest in this position, and demonstrating your skills, capabilities, knowledge and experience. Applications will be assessed as they come in, and the position may be filled prior to the advertised closing date.
Submit applications to
Applications close on: 27 February 2026
Contact officer name: Julia Cutts