Western Geotechnical and Laboratory Services is seeking an experienced Office Manager to join their team in a full-time position based in Welshpool. In this role, you will be responsible for providing administrative support to the company's leadership, operations and finance teams, ensuring the efficient and effective management of day-to-day office activities.
What you'll be doing
Office Operations & Administration: Oversee day‐to‐day office functioning and providing comprehensive administrative support, including developing and maintaining office procedures and administrative systems.
HR Support: Recruitment, personnel and training administration including assisting with onboarding and offboarding processes.
Financial & Basic Accounting Support: Managing office budgets and costs. Support for payroll processing and administration.
Workplace Health & Safety (WHS) Support & Compliance: Maintain WHS documentation and coordinate with operations the fire safety, evacuation plans, and first aid arrangements.
Leadership Team Support: Assist with preparing reports, presentations, minutes, agendas and correspondence.
Communication & Coordinationb> Handle incoming and outgoing communications, ensuring that messages and requests are addressed promptly and professionally. Manage company communications and meeting coordination.
Compliance & Governance Support: Maintain registers (risk, asset, compliance) and assist with internal audits and policy reviews.
Technology & Systems Support: Support the administration of office software, hardware and systems. Liaising with IT providers for troubleshooting and system maintenance. Maintain digital filing systems.
Event Coordination: Coordinate internal events and team building activities.
What we're looking for
Minimum 3-5 years of office management experience in a similar role
Ability to multi-task and adapt as circumstances change
Determine to deliver results with a resolute mindset
Ability to navigate upwards with confidence
Excellent communication and interpersonal skills, with the ability to liaise effectively with both internal and external stakeholders
Strong organisational and time management skills
Ability to prioritise tasks and work autonomously
Proficient in the use of various office software applications, including Microsoft Office suite and email management tools
A keen eye for detail and a commitment to maintaining accurate and up-to-date records
A flexible and adaptable approach to work, with the ability to thrive in a fast‐paced, dynamic environment
Australian work rights are required for this position
What we offer
At Western Geotechnical and Laboratory Services, we are committed to creating a supportive and inclusive work environment that empowers our employees to thrive. We offer a range of benefits, including competitive remuneration, flexible work arrangements, and opportunities for professional development and career advancement. Join us in our mission to provide world‐class geotechnical and laboratory services and be a part of our growing team.
About us
Western Geotechnical and Laboratory Services is a leading provider of geotechnical and laboratory services in Western Australia. With a strong focus on innovation and a commitment to excellence, we have earned a reputation for delivering high‐quality, reliable solutions to our clients across a diverse range of industries. Our team of skilled professionals is dedicated to continuous improvement and the pursuit of excellence, making us an employer of choice in the industry.
Apply now to become our next Office Manager and join our dynamic team!
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Your application will include the following questions:
* How many years' experience do you have as an office manager?
* Which of the following statements best describes your right to work in Australia?
* Which of the following Microsoft Office products are you experienced with?
* Which of the following accounting packages are you experienced with?
* Do you have experience using Xero?
* Do you have previous invoicing experience?
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