We are seeking a Senior Document Management Advisor to join our Health, Safety & Training Team based in our Perth Corporate Office. In this role you will lead the development, coordination, and maintenance of the company's document control framework to ensure all business, operational, and project documentation is accurate, current, and compliant with internal standards and external requirements. The role provides oversight, advice, and hands‐on support to ensure information integrity across the organisation, enabling safe, efficient and compliant operations. Additionally, you will support the Group Health, Safety and Training team across all systems and platforms to aid in system administration, support, and governance.
Opportunity
* Manage and maintain the company's Document Control Management System (DCMS), ensuring appropriate structure, access, version control, and security.
* Develop, implement, and continuously improve document control systems, procedures, and standards, including maintaining approved document templates.
* Coordinate the review, approval, and distribution of controlled documents across business functions, including corporate, operational, and project teams.
* Provide guidance and training to employees on document control processes, templates, document hierarchy, and naming conventions.
* Ensure alignment between document control and other management systems (Safety, Health, Environment, Maintenance, Projects, HR, etc).
* Conduct periodic audits and reporting to verify document compliance and integrity.
* Provide administration support to health, safety, and training information systems to ensure support and governance of systems is maintained.
* Support health, safety and training reporting requirements to ensure stakeholders are provided with accurate information as required.
We're excited to hear from you if you have:
* Significant demonstrated experience in document control, records management, systems administration, reporting, shared file/systems senior administration and project administration work or similar.
* Advanced skills in MS Office Suite (Word, Excel, Outlook, PowerPoint).
* Strong proficiency in SharePoint for managing, storing, and streamlining documentation workflows.
* Experience in developing, implementing, and managing document control frameworks and workflows; proven experience using electronic document management systems (e.g. SharePoint, InControl, Aconex, or similar).
* Support health, safety and training reporting requirements to ensure stakeholders are provided with accurate information as required.
* Set up and manage advanced SharePoint (or similar system) site features, custom lists, document libraries, and approval workflows – highly desirable.
* Certificate IV in Business Administration, Records Management or similar – desirable.
* Diploma or higher qualification in Business, Information Management or Quality Systems – desirable.
* Knowledge of ISO 9001 Quality Management Systems and document governance standards – desirable.
* Experience mentoring or supervising junior staff or colleagues within systems and document development – desirable.
Does this sound like you? If so, we'd love to hear from you.
Join the Genesis of a new growth story in West Australian Gold.
Are you ready to be part of a dynamic and ambitious team at a growing ASX‐listed gold house? At Genesis, we're dedicated to realising our vision of becoming The Trusted Australian Gold Miner, delivering high‐quality, progressive operations with a target of +400k oz annually. Genesis offers unparalleled opportunities for growth and innovation in the prolific Leonora and Laverton region of Western Australia.
What you can expect from us
* A caring and supportive culture.
* Professional and positive team environments on site, and at all facilities.
* A 'grow our own' approach with a preference to develop and promote internally.
* Access to professional development activities and educational assistance.
* Competitive salary, and options for salary sacrificing.
* Our team lives by the ASPIRE Values – Accountable, Sustainable, People First, Integrity, Results, Empower.
Submit your applications
To be considered for this role, please submit a brief covering letter and CV by following the APPLY NOW prompts.
We encourage applicants from a range of backgrounds and experience to apply.
Further information about the Company is available on the website: www.genesisminerals.com.au
Shortlisting for this role will commence immediately. Please apply now.
Please note: We respectfully request that there are no approaches from recruitment agencies in relation to this role. We will be accepting applications and enquiries from direct applicants only.
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