APS4 Executive Assistant to Branch Manager
* Location: Parramatta, NSW; Blacktown, NSW; Surry Hills, NSW; Bankstown, NSW; or Burwood, NSW.
* Duration: Until 31st December 2026, with potential for extension.
* Pay: $43.82 per hour + super.
* Eligibility: Australian citizenship is mandatory.
We are seeking a senior and highly organized Executive Assistant (EA) and administration officer to join our federal government client in the disability sector. You will work independently in a proactive mindset.
Why Your Role Matters
* Administrative Excellence: Ensure smooth operation of daily activities, keeping the team organized and efficient.
* Effective Communication: Act as a crucial link for clear and timely communication between the team and external stakeholders.
* Mission Impact: Support the mission by managing schedules and tasks, making a meaningful impact every day.
Key Responsibilities
* Manage diaries and emails, responding effectively to changing priorities.
* Coordinate official meetings, travel arrangements, and functions for the Branch Manager and other agency staff.
* Prepare documentation for committees and projects, draft replies to correspondence, and handle confidential papers.
* Provide support on personnel and financial matters and complete operational tasks of moderate complexity.
* Undertake research and investigations as requested to support the branch.
Skills & Knowledge Required
* Strong verbal and written communication for professional interaction with executives and stakeholders.
* Technical proficiency in Microsoft Office Suite and internal business systems.
* Problem solving: Analyze situations, identify issues quickly, and develop effective solutions.
* Public sector awareness: Understanding of administrative procedures and confidentiality/privacy principles.
Experience & Qualifications
* Preferred: Proven experience in an administrative or EA role, ideally within a government or large organizational setting.
* Qualifications: Relevant qualification in Business Administration or Office Management, though equivalent work experience is highly valued.
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