Job Title:
We are seeking a highly skilled and experienced Personal Assistant to provide confidential and extensive support services to our Chief Executive Officer. The ideal candidate will have a Certificate III in Business Administration or equivalent experience, with a minimum of 2-3 years of administration experience. They will possess excellent written and verbal communication skills, comprehensive interpersonal skills, and sound time management and organisational skills.
Key Responsibilities:
* Provide confidential and extensive personal assistant and secretarial services to the Chief Executive Officer
* Organise, prioritise, and manage the CEO's workload, correspondence, and report generation, preparation, and dissemination
* Liaise with consultants regarding coordination of conferences, meetings, and appointments
* Provide secretarial support to the Executive Services Secretary position and Mayor
* Liaise with Minister's Personal Assistant's to arrange appointments and coordinate brief notes
* Responsible for the planning of Council functions and receptions under the directions of the Chief Executive Officer
Required Skills and Qualifications:
* Certificate III in Business Administration or equivalent experience
* Administration assistant with a minimum of 2-3 years of experience
* Extensive written and verbal communication skills
* Comprehensive interpersonal skills
* Sound time management and organisational skills
* Ability to use initiative, prioritise workload, and solve problems
* Ability to analyse information and implement appropriate action
* Sound customer service and public relations skills
* Ability to supervise, delegate workload, and train staff
* Working knowledge to perform functions of Executive Secretary
* Proficient in the use of Microsoft Office suite of products including Word