Administration Assistant (Part-Time)
đź“Ť Bowral Southern Highlands, NSW
🏥 Cultivate Exercise Physiology
🕒 10–15 hours per week | School hours friendly
đź’» 2 days in clinic (Tuesday / Friday) + 1 day WFH (likely)
Cultivate Exercise Physiology is a growing, community-based clinic dedicated to helping people improve their strength, mobility, and overall health through evidence-based exercise.
We are looking for a highly organised, capable Administration Assistant to take ownership of the clinic's day-to-day operations — ensuring everything runs smoothly from the front desk through to systems, processes, and administration behind the scenes.
This is far more than a standard reception role. We're seeking someone who enjoys taking responsibility, thrives on structure and organisation, and wants to play a key role in keeping a small healthcare business operating professionally and efficiently each day.
The Role
You'll support and help run the clinic through:
* Reception and client liaison
* Appointment management and scheduling
* Processing payments and invoicing
* Accurate referral entry and record keeping
* Managing emails and correspondence
* Maintaining and refining internal systems and procedures
* Supporting overall clinic operations and organisation
There is opportunity to grow into light marketing tasks (Canva, social media, content) if that interests you — but this is not essential.
About You
You are:
* Highly organised and detail-oriented
* Confident with computers and learning new systems
* Comfortable handling payments and financial administration
* Friendly, professional, and calm with clients
* Able to work independently and take ownership
* Process-driven — you like things done properly
* Must have Australian work rights or permanent residency
Experience in medical, allied health, legal, insurance, or professional services environments will be highly regarded.
This Role Would Suit Someone Who:
* Has strong administrative experience and enjoys creating structure
* Takes pride in running operations smoothly and professionally
* Has experience establishing or improving systems and processes
* Is seeking meaningful part-time work with flexibility
* May be stepping back from full-time work or balancing family commitments
What We Offer
* Flexible hours within clinical times
* A supportive, small-team environment
* Autonomy and trust
* The opportunity to contribute meaningfully to a growing local business
* Long-term stability for the right person
If this sounds like you, please send your CV and a short cover letter outlining your experience and availability.