Administration Officer–Pacific Clinic
Location:Newcastle
Employment type:Full-time temporary opportunity for 6 months with possibility of extension
Salary:Grade 3/4 – $84,659 – $92,701 p.a. + superannuation and annual leave loading
Working practices:Flexible work practices, 35-hour week and flex leave
About the role
This role will provide professional and effective administrative support to the Director of Community Services Hunter.
The role contributes to efficient and effective unit operations through day-to-day implementation and maintenance of systems and processes such as management of business information and data, human resources, finance, travel for the Director, calendars and correspondence including phone, email and written documentation, acting as first point of contact on behalf of the Director.
The role requires liaison across internal and external stakeholders, exercising the appropriate level of discretion whilst balancing competing demands, deadlines and handling sensitive information.
The occupant will need to show initiative, proactively tracking, coordinating, and ensuring resolution of tasks and issues to enable the best allocation of the Director's time and resources.
Duties Include—but Not Limited To
Provide a wide range of administrative support services including financial management assistance, travel bookings, records management, project support, diary management and other general administrative functions.
Manage a shared mailbox environment.
Manage and process business information in accordance with standards and guidelines to ensure all information is accurate, stored correctly and accessible as required.
Prepare documentation and presentation material to support business unit managers and directors.
Liaise and work across the district to provide tailored support and develop effective working relationships.
Respond to enquiries and, where required, escalate and redirect issues to ensure the provision of accurate information.
Update and maintain records and databases, complying with administrative systems and processes, to ensure that all information is accurate, stored correctly and accessible.
What We're Looking For
Experience providing a high level of executive support for internal and external stakeholders.
Excellent written and verbal communication skills.
Ability to work independently and as part of a team.
Strong ability to build and maintain relationships.
Proven ability to manage competing priorities with tight timeframes.
High level of knowledge, skills and experience with Microsoft suites and ability to learn new systems.
Pre-Employment Checks
National Criminal History Record Check in accordance with the Disability Inclusion Act ****.
Working with Children Check clearance in accordance with the Child Protection (Working with Children) Act ****.
What We Offer
A challenging and rewarding career.
Flexible, autonomous work environment.
Competitive pay and conditions.
Training and development opportunities.
Health & Wellbeing and Employee Assistance Programs.
Inclusion and Diversity
We continue to hire great people with a wide variety of skills, experience and backgrounds.
This includes people with disability, Aboriginal and Torres Strait Islander people, women, people identifying as LGBTIQ+, culturally and linguistically diverse people, carers and other diversity groups.
How to Apply
Click Apply, attach an up-to-date résumé (maximum 5 pages) and a cover letter (maximum 2 pages) describing how you meet the requirements.
Applications close at 11:59 pm, Sunday, 16 November ****.
Contact
For more information about the role or what it's like to work for DCJ, please contact the hiring manager Karman Sawyer at .
If you have a question about applying or would benefit from an adjustment in the recruitment process, please contact Peter Luong at .
Legal & Additional Information
A talent pool may be created for future ongoing and temporary roles and is valid for a period of up to 18 months.
For more information visit Your recruitment journey on the DCJ website.
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