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We're Grounded —by name and by nature. The work we do and the way we do it are built on trust, delivered with passion, and driven by a genuine care for our people. We take on challenges with hunger, bringing the same relentless energy to every project, big or small.
We specialize in infrastructure for remote mining and civil projects Australia-wide, including design & construction, installation, refurbishment, and relocation of villages and non-process infrastructure. If you have a passion for tackling challenges head-on and delivering projects that make a real difference in remote communities, we might just have the perfect opportunity for you.
About the role
If you're a highly organised Project Administrator with experience in supporting fast-paced construction or civil projects, we want to hear from you
Local candidates are encouraged to apply – this role offers a Monday to Friday roster, working standard 8-hour days.
Key responsibilities:
* Provide administrative support to the Project Manager and site teams to ensure smooth day-to-day operations.
* Maintain project documentation, registers, and filing systems to meet compliance and reporting requirements.
* Assist in tracking and coordinating procurement, deliveries, and equipment logistics.
* Prepare and issue project correspondence, meeting minutes, reports, and schedules as required.
* Support onboarding and mobilisation of personnel, ensuring all site access and compliance documents are completed.
* Manage and update project rosters, accommodation bookings, and travel arrangements.
* Liaise with internal teams, subcontractors, and suppliers to ensure timely communication and document flow.
* Assist with timesheets, data entry, and maintaining cost tracking systems.
* Contribute to process improvements and support other general administrative tasks across the project.
Skills & Experience
* 2+ years of experience in a project administration or site-based admin role, ideally in construction, civil, or mining sectors.
* Strong organisational skills and attention to detail.
* Proficient in MS Office Suite; experience with project management software is a bonus.
* Excellent written and verbal communication skills.
* Able to prioritise tasks in a high-paced, changing environment.
* Current C Class Driver's Licence.
* Previous exposure to remote project work or FIFO experience is desirable.
What's in it for you & the benefits of joining grounded.
* Make an Impact – Support major remote projects that help shape critical infrastructure and communities.
* Attractive Package – Competitive salary + super, novated lease options, and employee referral bonuses.
* Great Culture – Enjoy a strong team environment.
* Real Support – Access to our Employee Assistance Program (EAP) and our industry-first Separation Guide.
* Work with Purpose – Be part of a trusted organisation that values trust, passion, and care in everything we do.
To apply online, please click on the link below or contact us directly by sending your resume to (emailprotected)
Want to know more about Grounded Construction Group? Visit us at
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Your application will include the following questions:
* Do you have a current Australian driver's licence?
* Which of the following statements best describes your right to work in Australia?
* How many years' experience do you have as a project administrator?
* Which of the following Microsoft Office products are you experienced with?
* What's your expected annual base salary?
* How many years' experience do you have as a Mobilisation Administrator?
* Do you hold a Construction Induction Safety certificate (White Card)?
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What can I earn as a Project Administrator
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