Job Overview
This position is responsible for overseeing the administrative and financial operations of the organization.
* Manage and process purchase orders, ensuring timely completion and accuracy.
* Administer accounts payable by receiving invoices, verifying, coding them, and preparing payment runs.
* Conduct thorough reconciliations to identify discrepancies.
* Develop and maintain comprehensive financial and operational reports using Excel.
* Facilitate professional communication via phone, email, and in-person interactions.
* Utilize Outlook or similar tools to manage correspondence, meetings, and deadlines.
* Assist with month-end closing procedures, ensuring all invoices and POs are processed.
* Maintain accurate documentation and filing systems for invoices, POs, reconciliations, and reports.
* Provide ad-hoc support as needed.
Qualifications
* Previous experience in accounts payable or administration.
* Advanced Excel skills.
* Familiarity with purchase order processes and matching invoices to POs.
* Aptitude for performing reconciliations with attention to detail.
* Proficiency in Outlook and Microsoft Office suite.
* Strong report building skills.
* Excellent organizational skills, ability to prioritize work and meet deadlines.
* Reliability and ability to work autonomously and within a team.
* Long-term stability and growth opportunities.
* Supportive team environment.