About the role
We are seeking an experienced Administrator / Office Manager to join our dynamic team at CIF Lawyers' in Southport, Queensland. You will be responsible for overseeing the smooth day-to-day operations of our busy law office and providing comprehensive administrative support to our legal professionals.
An immediate start is available with expansion to Paralegal roles if desired and suitable.
What you'll be doing
* Manage the reception area and handle all incoming calls, emails, and visitors in a professional manner
* Oversee office supplies, equipment, and facility management to ensure a well-organised and functional workspace
* Provide administrative support to the legal team, including document preparation, data entry, filing, and other clerical duties
* Assist with the coordination of client meetings, appointments, and events
* Maintain and update court diaries, client databases, records, and filing systems
* Liaise with external service providers and vendors as needed
* Contribute to the development and implementation of office policies and procedures
* File and recover Court documents
* Perform other ad hoc administrative tasks as required
* Wrangling our team of 5 solicitors into complying with office policies and administering time in the naughty corner when needed
What we're looking for
* Minimum 3-5 years of experience in an office management or administrative role, with at least 2 years experience within a legal services environment
* Excellent organisational, multitasking, and time management skills
* Strong communication and interpersonal skills, with the ability to interact with clients, colleagues, and external stakeholders in a professional and courteous manner
* Proficient in the use of Mac and Microsoft Office suite and experience with office equipment and technology
* Attention to detail and a proactive, problem-solving practical approach
* Knowledge of office procedures, policies, and best practices
* Excellent customer service orientation and a commitment to providing a high level of support
What we offer
At CIF Lawyers', we are committed to providing a supportive and inclusive work environment that fosters professional development and work-life balance. In addition to a competitive salary, you will enjoy access to a range of benefits, including:
- Opportunities for career advancement and skills training
- Flexible work arrangements and some remote work options
- Small Team environment
About us
CIF Lawyers' is a well-established law firm in Southport and Brisbane, Queensland, with a focus on providing legal services to individuals and businesses within the local community. Our team of experienced professionals is committed to delivering high-quality, personalised legal solutions and building long-term relationships with our clients. We pride ourselves on our collaborative, innovative, and client-centric approach that brings us word-of-mouth clients, making us an employer of choice in the region.
If you are interested in this exciting opportunity, please apply now to be considered for this role.