About the Role
Desire Media is looking for a highly organised, proactive, and detail-oriented Project Coordinator to support our production team and help keep projects moving smoothly from brief through to delivery.
This role is perfect for someone who thrives in a fast-paced creative environment, loves structure, and can confidently juggle multiple moving parts at once. You will play a key support role across production coordination, client communication, scheduling, internal team follow-up, and project administration.
You’ll be working closely with the Head of Productions and wider creative team to ensure deadlines are met, deliverables stay on track, and clients receive a high standard of service throughout the production process.
Key Responsibilities
Project Coordination & Delivery Support
* Assist with managing production projects from briefing through to final delivery
* Coordinate timelines, schedules, and task follow-up across multiple projects
* Help track project progress and ensure deadlines are being met
* Support the team with production administration and workflow coordination
* Identify potential delays or issues and escalate where needed
* Help maintain systems and processes to improve project flow and delivery
Client & Team Support
* Assist with day-to-day client communication and coordination
* Help prepare timelines, updates, and deliverables for clients
* Support the Head of Productions in ensuring client expectations are met
* Liaise with videographers, editors, designers, content creators, and account managers to keep projects on track
* Follow up with internal teams to ensure tasks are completed accurately and on time
Operational Support
* Assist with resource scheduling and coordination
* Support budget tracking, quoting, and general project admin where required
* Help keep project files, notes, and systems organised and up to date
* Contribute to improving internal coordination and efficiency across the production department
What We’re Looking For
* Strong project coordination or administration experience
* Excellent organisational skills and attention to detail
* Ability to manage multiple priorities at once without dropping the ball
* Strong communication skills and confidence working with both clients and internal teams
* A proactive, solutions-focused mindset
* Ability to work in a fast-paced creative environment
* High level of professionalism, accountability, and follow-through
Bonus Points If You Have
* Experience in a creative, media, marketing, or production environment
* Experience supporting shoots, content production, or agency workflows
* Familiarity with project management systems and production scheduling tools
* Strong commercial awareness and confidence with budgets or quoting support
Why Join Desire Media?
At Desire Media, you’ll be part of a creative and growing team that values quality, efficiency, and strong client relationships. This is a great opportunity for someone who loves the behind-the-scenes side of production and wants to grow their career in a dynamic media environment.