We are looking for an Administration Assistant to join our Air Division. The expected start date of this position will be as soon as possible.
Department: Compressed Air Division
Project Location(s): Albury NSW
About the Role:
As an Administration Assistant, you will be responsible for coordinating service jobs, preparing quotations, maintaining accurate records, and supporting parts and inventory processes. You will be customer-focused, proactive, and thrive in a fast-paced service environment.
Key Responsibilities: Customer Service \"Quotations
* Prepare accurate and timely quotations for air compressor repairs and service work
* Liaise with customers to understand service requirements and provide cost estimates
* Communicate service options, timelines, and technical recommendations
Service Coordination & Scheduling
* Create and schedule service jobs for technicians
* Coordinate technician workloads and prioritise work orders
* Monitor job progress and provide regular updates to customers
* Ensure efficient workflow and minimise equipment downtime
Parts & Inventory Management
* Order parts and materials required for service and repairs
* Maintain warehouse organisation and stock control systems
* Monitor inventory levels and coordinate timely reordering
* Liaise with suppliers to ensure prompt delivery
Records & Administration
* Maintain accurate service and equipment records
* Update customer histories and equipment maintenance logs
* Ensure documentation meets company and regulatory standards
* Generate service reports as required
About You:
* Minimum 2 years' experience in a service-oriented or administrative role
* Strong attention to detail with the ability to multitask
* Excellent organisational and time management skills
* Confident communicator with a professional phone manner
* Customer-focused with a proactive and team-oriented approach
* Intermediate level proficiency in Microsoft Office applications is required
* Must have Australian work rights to be eligible for this position
Desirable (but not essential)
* Experience using Simpro or similar job management software
* Exposure to warehouse and parts management
* Experience in a technical, mechanical, or industrial service environment
* Knowledge of air compressors systems and components
* Experience with parts procurement and supplier coordination
To apply for this please position, please send an application cover letter and CV to
#J-18808-Ljbffr