About North East Link
The North East Link Project is Victoria's biggest road project, with the Spark Consortium selected to deliver the Central Package.
The Central Package will be delivered as a Public Private Partnership and provides three-lane twin tunnels that will close the missing link in Melbourne's freeway network from the M80 Ring Road to an upgraded Eastern Freeway, reducing journey times and diverting heavy vehicles away from local roads. Up to 135,000 vehicles will use North East Link every day, reducing congestion in the north-east while maintaining local roads.
Construction Site Administrator Role
We have an exciting opportunity for a Construction Site Administrator to join us on the North East Link Project. This role is tailor-made for individuals who thrive in fast-paced environments and have an eye for precision.
You will play a pivotal role in providing administrative support, which may include managing the day-to-day activities of the team, inclusive of diary management/scheduling, workforce management, and assisting with client relationship management.
This role requires strong organisational skills, ability to work in a fast-paced environment, clear written and verbal communication skills, and ability to work to deadlines and manage conflicting priorities.
Key Responsibilities
* Point of contact for IT for any office issues
* Ordering consumables for site offices and liaising with suppliers
* Managing seating plans for SEM site offices
* Approval of invoices through Kofax
* Reconciling invoices
* Tracking labour hire authority forms for SEM site offices
* Virtual super docket tracking/super user access for docket/day labour tracking across both SEM sites
* Procuring quotes & raising purchase orders
* Cost tracking
* SITE SET UP AND MANAGEMENT – ASSISTING IN PROCUREMENT OF GOODS NEEDED FOR THE OFFICES/BATHHOUSES & PRE STARTS
* Organise social events for SEM team
* Ordering catering when required
* Book travel for staff
* Managing access control to both offices and bathhouses at SEM site offices – point of contact for any issues with doors
Workforce Logistics
* Point of contact for the laundry to assist in uniforms being tagged & delivered back to site
* Point of contact for workforce for any missing/damaged uniforms and support with IT issues
* Track workforce weekly hours
* Working with safety team to keep uniforms replenished in PPE room
* Assisting with workforce UKG timesheets & liaison with HR & payroll for any amendments
* Work with foreman's & superintendents for any changes to rosters/sites
Minimum Requirements
* Driver's license
* Previous administration experience within a construction, resources, or industry environment is desirable
* Proficient use of Microsoft Word, Excel and PowerPoint
* Strong organisational skills and ability to work in a fast-paced environment
* Clear written and verbal communication skills
* Ability to work to deadlines and manage conflicting priorities in a high-volume work environment
Benefits
* Ongoing career support and development opportunities
* Generous parental leave
* Strong culture charter
* Quarterly social events
* Reward and recognition program
* Flexible working arrangements
* Competitive salary