About Duchesne College
Located on the grounds of a world-class university – The University of Queensland – Duchesne College is a vibrant place for young women to call home while studying in Brisbane. Our residents live comfortably and safely in student accommodation within a supportive and diverse community that honours the Catholic Sacred Heart philosophy. We also have a small number of associate members who are part of our community. At Duchesne, undergraduate and postgraduate students, both domestic and international, and many from rural and regional areas, live, grow and flourish as they prepare for their lives beyond university.
About the position
In line with the strategic vision of the College and its policies and procedures, the Business Support Officer provides high-level administrative and project management support to the College, including:
* financial and human resources administration
* operational support.
The part time role (FTE 0.8) will:
* Support the Director of Business and Operations to build and maintain financial and human resources systems for the College that support forward business processes and appropriate risk management
* Manage a streamlined process for accounts receivable and accounts payable, including accurate and timely recording of supplier invoices and customer invoices.
* Manage a streamlined process for payroll and HR record management, including accurate and timely updates to the College’s online system
* Provide data-driven advice to the College Leadership Team on matters pertaining to finance, payroll and operations
* Support the use of the College residential management system (StarRez) to manage student fees, and
* Undertake other duties as reasonably required by the Director of Business and Operations.
Responsibilities
Finance
* Manage the College’s accounts receivables to support sustainable cash flow
* Work with students and families to establish mutually agreed payment plans
* Manage ancillary fee remissions and payments, including scholarships and bursaries, sibling discounts
* Manage accounts payable to ensure invoices are processed accurately and paid on time, and credit card expenses comply with College policy
* Maintain donation and donor records across relevant systems, including banking platforms, MYOB and Potentiality
* Process month-end journals, including prepayments, accruals and adjustments
* Manage payments to the Duchesne College Student club where the College acts as their agent in line with the MOU and agreed processes.
* Prepare and submit statutory and government compliance returns, including BAS, FBT, superannuation, franking credits and Work Cover
* Prepare regular bank and investment reconciliations
* Monitor cash flow requirements to ensure timely payment of operational expenses and loan commitments in line with Council-approved facilities
* Support budget preparation, forecasting and income and expenditure reporting
* Assist the College Leadership Team to identify financial risks and opportunities
* Maintain and review the College asset register
* Support the continued digitisation of finance records including SharePoint, DocuSign, MYOB and Employment
* Support the use of the College residential management system (StarRez) to manage student fees
HR/Payroll
* Support the human resources function in accordance with the College’s policies and procedures
* Maintain HR records with Employment Hero and assist with HR and payroll reporting
* Prepare and process the fortnightly payroll, including superannuation and employee-related accounting
* Coordinate with the Dean of Student Life to onboard tutors and ensure accurate payroll processing
* Manage blue card applications and maintain accurate and up to date records through the Queensland Government Blue Card Services Organisation Portal
* Support the continued digitisation of HR records and documentation
Qualifications and Experience
* Relevant tertiary qualifications in accounting, business administration or a related discipline, or an equivalent combination of education and experience
* Demonstrated experience in financial administration and payroll processing
* Sound knowledge of accounting principles, practices and procedures
* Experience working within an educational environment is desirable.
Applications
If you are enthusiastic about working in an environment supporting emerging adults and are committed to the operational support within an educational context, we'd love to hear from you. Please respond to the role description with a one-page overview of your key skills and experiences to support your CV. Please email your application to *******@duchesne.uq.edu.au. Applications on Monday 9 March 2026. We reserve the right to close or extend the advertisement depending on the quality and number of applications received, therefore we urge all suitable candidates to submit their application as early as possible. Download the position description here: https://duchesne.uq.edu.au/wp-content/uploads/PD-Finance-Officer-March-2026.pdf