Job Title: Senior Administrative Coordinator
The role involves providing high-level administrative support to a busy First Assistant Secretary. Key responsibilities include:
* Diary management, prioritizing the SES's time and ensuring attention is drawn to matters of priority.
* Coordinating meetings with internal and external stakeholders, including preparation of meeting materials and briefing documents.
* Preparing and quality-assuring correspondence and documentation in accordance with departmental guidelines.
* Initiating and ordering supplies and equipment, processing accounts for payment and coordinating data collection and analysis.
* Responding to coordination requests by due date, ensuring appropriate clearances are adhered to.
* Organizing travel arrangements, accommodation, and supporting documentation for the SES.
* Undertaking research tasks to support the SES.
* Assisting with branch/divisional administrative tasks, including phone lists, leave registers, and senate estimates responses.
* Managing filing and records systems, ensuring accuracy and compliance with departmental policy.
* Providing secretariat support for governance meetings, including agenda development, minute-taking, and action item tracking.
* Supporting project activities, including documentation development, stakeholder engagement, and workshop coordination.
* Assisting with financial management activities, including invoice processing and finance report updates.
Requirements:
* Australian citizenship.
* Baseline Security Clearance.
This opportunity offers the chance to work in a dynamic environment, supporting a senior executive. The successful candidate will be highly organized, proactive, and able to prioritize multiple tasks effectively.
As this is a long-term contract, there may be opportunities for career advancement and professional growth within the organization.