Project administrator (osborne)

Job ID: 977350

Location: Osborne

Department: Administration

Employment type: Full time

Closing on: Feb 2 2026

ASC is Australia's submarine company. We built the Royal Australian Navy's Collins Class submarines, sustain them, and are now delivering their Life of Type Extension to increase the boats' service lives. We have also been selected by the Australian Government to sustain and jointly build the nation's nuclear-powered submarines - the largest and most complex industrial undertaking in Australia's history.

Our work is interesting and meaningful, contributing directly to Australia's national security. We offer rewarding roles that provide the opportunity to grow your career, and the flexibility to balance life and work. A career at ASC is like no other, delivering a deeper purpose we can all be proud of.

About the Opportunity

Reporting to the Program/ Project Manager, the Project Administrator will support the delivery of Transformation Programs of work within the Transformation Office, who have accountability for planning, leading and delivering large complex size projects that enable ASC to achieve its strategic goals.

Responsibilities

Project Support & Coordination

• Coordinate meetings, workshops, and stakeholder engagements.
• Prepare agendas, take minutes, and follow up on action items.

Documentation & Reporting

• Maintain accurate project documentation including plans, registers, and reports.
• Support the preparation of status reports, dashboards, and presentations.
• Ensure version control and proper filing of project documents.

Communication & Stakeholder Engagement

• Act as a point of contact for project-related queries.
• Facilitate effective communication between project team members and stakeholders.
• Support change management and communication activities.
• Daily liaison with the Transformation PMO team and departments, such as Supply Chain, Capability, People & Culture, Commercial, Procurement and Finance etc.

Administrative Support

• Manage project calendars, bookings, and logistics.
• Assist with procurement, invoicing, and budget tracking.
• Support onboarding of new team members and contractors.
• Travel bookings for the Program team.

About you

• Autonomous, goal directed and capable of managing multiple priorities with limited direction.
• Knowledge of project governance/ controls, administration and record keeping practices.
• Stakeholder engagement and drafting presentation skills and experience.
• Highly developed written and verbal communication skills.
• Advanced knowledge of Microsoft Office Suite including Word, Excel, Teams, PowerPoint and Outlook.
• Excellent organisational skills and attention to detail.

Eligibility

This role requires a current National Police Clearance and an Australian Defence Security Clearance. Your eligibility for this role is dependent on you obtaining and maintaining such clearance.

To check your eligibility please visit the Australian Government Security Vetting Agency website.

Perks

• Unique and challenging work with a deeper purpose.
• Flexibility over how, when and where you work for the best work/life balance.
• Up to 10 days additional leave every year so you can rest and recharge.
• Generous parental leave so you can give your family the focus it deserves.
• Subsidised childcare to ease the financial pressure on your family.
• Health and wellbeing initiatives so you can perform at your best at work.
• Professional development opportunities to advance your career.
• A diverse and supportive environment where you can thrive.
• Discounts and exclusive offers from leading Australian brands to help you save.

About ASC

Established in 1985, ASC's 2,500-plus staff offer a depth of submarine design, project management, supply chain, construction and engineering experience and expertise that is unparalleled in Australia's defence industry. The company's work on Australia's nuclear-powered submarine build and the Collins Class Life of Type Extension takes place in Osborne, South Australia, with sustainment shared across Osborne and Henderson, Western Australia. ASC also plays a leading role in training Royal Australian Navy submariners.