About John Holland
At John Holland, our purpose is simple – we transform lives with everything we do.
Job Description
We are currently seeking an experienced Team Assistant to join our legal function. Based in Pyrmont, this role provides day-to-day administrative, coordination and operational support to the legal team within John Holland. You will ensure the efficient management of legal documentation, administration processes and compliance activities, supporting the delivery of timely and effective legal services across John Holland projects. This position plays a critical role in maintaining document integrity, supporting contract lifecycle administration, and facilitating communication between legal, commercial, project, and external stakeholders.
About The Role
* Provide high-quality administrative assistance to the General Counsel and national legal team, including diary management, meeting coordination, and preparation of agenda and papers
* Maintain organised electronic and physical legal document management system and filing, ensuring that information is accurate, up-to-date, and stored safely
* Assist with processing, tracking and managing financial records such as expenses, invoices, and purchase requisitions
* Assist in coordinating contract execution processes, including obtaining signatures and ensuring compliance with internal approval procedures
* Assist with maintaining compliance registers, including licenses, insurances, and statutory obligations
* Provide support for implementation of legal technology initiatives where required
* Coordinate travel (including international) and accommodation arrangements
* Monitor and respond to communications on behalf of the legal team
* Provide accurate information and customer service to the client, external vendors, subcontractors, and community stakeholders
* Identify, modify, and improve work processes where necessary
* Assist other team members with John Holland systems and programs
* Treat sensitive information with a high level of confidentiality
* Support the Group General Counsel's Personal Assistant to organise events relevant to the team and within the advised budget
* Perform all duties in accordance with John Holland policies, processes, reporting, systems and procedures
About You
* Substantial experience in supporting a leadership/executive/management team, ideally within a legal function
* Experience working in a busy office environment providing high quality day-to-day administrative assistance, including diary management, meeting coordination, and record keeping
* Proficiency in Microsoft systems including Word, Excel, Outlook, Teams, and SharePoint
* Experience in managing document control systems and correspondence
* Strong knowledge in accounting, data, and administrative practices
* Strong organisational skills with high attention to detail
* Ability to manage multiple priorities and meet deadlines
* Strong written and verbal communication skills
Behavioural Competencies
* Confidentiality & Integrity: Handles sensitive legal information with discretion
* Attention to Detail: Ensures accuracy in document handling and record-keeping
* Proactivity: Anticipates needs and takes initiative to support the legal team
* Collaboration: Works effectively with multidisciplinary teams across projects
* Adaptability: Responsive to changing priorities in a fast-paced construction environment
As part of the team, you help us deliver on our promise to transform lives. Your success is reflected in ours, so we're committed to being an employer of choice. We pride ourselves on having a diverse and inclusive workplace, as different perspectives and ideas will deliver our long-term success. We want you to be with us for the long-term, so providing you with rich career experiences and ongoing development is our priority.
What's In It For You
We reward and support our people in so many ways. This starts with being flexible about how different people like to work. From generous leave policies to wellbeing and relationship support, your needs sit at the heart of our employee benefits.
We Offer
* Competitive remuneration with salary continuance and salary sacrifice options
* Great leave benefits, including 18 weeks paid parental leave with super and up to an extra 18 weeks of super paid on further periods of unpaid parental leave, multicultural leave exchange and two extra days to prioritise wellbeing
* Career progression underpinned by our exciting pipeline of work means you'll have the opportunity to work on iconic projects that are shaping cities and communities
* Learning and development opportunities, including emerging talent programs, clear career pathways, and technical and leadership training and development opportunities
* Inclusion, diversity and equity as part of how we work, fostering a culture of belonging backed by a business-wide inclusion strategy
* Flexibility in many forms, from flexi-hours to flexi-parenting, flexi-leave, flexi-shifts or flexi-work, we're committed to helping our people work flexibly
#J-18808-Ljbffr