The key duties of the position include:
About the Finance and Property Team
The Finance and Property Team is responsible for ensuring the financial sustainability of the Office through financial, procurement, travel and property management.
The team proactively engages with business areas to provide advice and reporting to drive strategic decision making. Other functions include management of the internal and external budget process, financial reporting, financial operations and compliance.
Our opportunity
The Office of the Commonwealth Ombudsman is looking to fill a vacancy in the Finance and Property team at the APS6 level. It is an exciting time for the Office, as we undergo a period of change and growth with the introduction of this new role.
Leading a small team, this role is responsible for the delivery of all financial operations, including an expansion of the existing Travel and Expense Management System (Expense8). As a key advisor, this role forms part of the core enabling function of the Office, supporting effective service delivery to both internal and external stakeholders.
Duties are to be performed under broad direction of your supervisor and in accordance with the APS Code of Conduct, upholding the APS Values and upholding the office values of independence, impartiality, integrity, accessibility, and professionalism. Responsibilities and duties will be performed in line with APS Work Level standards for the classification and function of each position.
The duties of the role include but are not limited to:
* ensuring the accuracy and timely processing of supplier invoices, credit card acquittals and expense claims
* working closely with the procurement team to resolve contract matters and assist with compliance activities
* overseeing the accounts receivable and travel management functions
* overseeing all treasury functions, credit card programs and related reconciliations.
* contributing to month end processes and audit requests as required
* maintaining financial policies, providing financial advice and developing training programs as required
* contribute and support strategic business improvement opportunities including automations and simplifying policies and practices
* develop and manage project management plans for the implementation of new systems and upgrades as needed
* team leader responsibilities which may include supervising, guide team members and managing workflow
* liaise with internal and external stakeholders to ensure positive customer outcomes
Eligibility
The successful candidate must:
* be an Australian citizen,
* undergo a National Criminal History records check and
* be able to obtain and maintain a security clearance at a level appropriate to the position offered. The level of the security clearance will be dependent upon the requirements of the position.
* tertiary qualifications in financial management/accounting and equivalent experience
Getting to know the Commonwealth Ombudsman
About the Office The purpose of the Office of the Commonwealth Ombudsman (the Office) is to:
* provide assurance that the Australia Government entities and prescribed private sector organisations that the Office oversights, act with integrity and treat people fairly, and
* influence enduring systematic improvement in public administration in Australia and the Pacific region.
The Office does this through handling complaints, conducting investigations, performing audits and inspections and encouraging good administration. The Office also influences improvement in public administration in the Pacific region through collaboration with partner entities. The Office is statutorily independent within the Attorney-General’s portfolio with the following separate titles that describe some of our specific powers and functions:
* Defence Force Ombudsman
* Postal Industry Ombudsman
* Overseas Students Ombudsman
* Private Health Insurance Ombudsman
* Immigration Ombudsman
* Law Enforcement Ombudsman
* VET Students Loans Ombudsman.
The Commonwealth Ombudsman is also the ACT Ombudsman. Further information about the Office is available at the Commonwealth Ombudsman website.