HOTELS PROJECT COORDINATOR AND EXECUTIVE SUPPORT – Hamilton Island
Hamilton Island is seeking a
Hotels Project Coordinator and Executive Support
professional to work closely with the
General Manager – Hotels & Resorts
, supporting key operational projects, communications, and business initiatives across our portfolio. This dynamic role blends administration, analysis, and project coordination – ideal for someone who loves variety, values collaboration, and takes pride in delivering results that make a difference.
Whether you live on island or commute daily by ferry from Airlie Beach, you'll be part of a team that shapes guest experiences and drives continuous improvement across our world-class hotels and resorts.
Why you'll love working with us
Be part of something special – support senior leadership and contribute to strategic projects that enhance guest experience and operational excellence
Grow and develop – gain exposure across all areas of hotel operations, leadership, and project management
Live in paradise – enjoy island living or an easy daily ferry commute from Airlie Beach
Enjoy incredible benefits – subsidised accommodation (for on-island residents), discounts on dining, island activities, health and travel insurance, and Family & Friends rates
Coordinate divisional projects and act as the key liaison between departments to ensure initiatives are scoped, resourced, and delivered on time and within budget
Support the General Manager – Hotels & Resorts with reporting, meeting coordination, communications, and stakeholder engagement
Analyse operational and financial reports to provide insights and recommendations that drive performance improvements
Develop communication plans, monitor risks, and facilitate post-project reviews to embed continuous improvement
Manage administrative functions including purchase orders, invoices, and credit card reconciliations
Uphold high standards of compliance, confidentiality, and professionalism across all divisional operations
What we're looking for
You're a proactive, adaptable professional who thrives on structure, problem-solving, and supporting others' success. You'll bring initiative, attention to detail, and the confidence to work independently while contributing to a collaborative and high-performing team.
To be successful, you'll need:
3+ years' experience in an independent administrative or project coordination role
Tertiary qualifications in Hospitality, Business, or Project Management
Exceptional communication, analytical and stakeholder management skills
Strong proficiency in Microsoft Office and an eye for continuous improvement
About Hamilton Island
Our mission is to share the wonder of Hamilton Island with the world by creating wonder-filled experiences for our guests, employees and community.
Every team member plays a role in shaping those experiences – making Hamilton Island not just a great place to visit, but a great place to work.
A little island can do wonders – make your next career move one to remember. Apply now
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