We are seeking a motivated and experienced Administration Assistant to provide support to the management team in a fast-paced, site-based aviation environment at Brisbane Airport.
This Full Time weekday (Monday to Friday) role works closely with the Operations team to deliver a smooth and efficient business support function.
This is a great opportunity to build your career with ISS, a global leader in workplace experience and facility services, where safety, people, and performance are at the core of everything we do.
The successful candidate will have strong organisational skills, the ability to manage multiple priorities and meet deadlines, and high-level IT proficiency across Microsoft Office (including Excel and PowerPoint) and SharePoint. Excellent communication skills, strong attention to detail, and a proactive, "can-do" attitude are essential.
What You'll Do
* Manage uniform coordination for Aviation Protection Officers, including ordering, distribution, and inventory tracking.
* Coordinate and allocate daily tasks across the administration team to ensure workloads are balanced and deadlines are met.
* Provide day-to-day support, guidance, and direction to administration staff.
* Monitor task progress and follow up to ensure timely completion.
* Oversee general office administration, including correspondence, documentation, and record management.
* Maintain and update administrative processes, procedures, and systems.
* Liaise with suppliers to manage orders, deliveries, and resolve discrepancies.
* Maintain office inventory, including stationery, equipment, and First Aid supplies, ensuring compliance requirements are met.
* Support the planning and coordination of office events, meetings, and staff engagement activities.
* Ensure all administrative activities are conducted in line with company policies, confidentiality requirements, and compliance standards
What We Offer
* Competitive salary and comprehensive benefits package, including free parking at Brisbane Airport.
* Opportunities to be recognised through ISS reward and recognition programs, including the GEM Award.
* Career growth with ISS, a global organisation, offering ongoing learning, development, and long‐term career pathways both locally and internationally.
* Access to wellbeing support, including wellbeing webinars, assessments, and our Financial Wellbeing Hub to help you feel confident, supported, and in control of your financial future.
What You'll Bring
* Strong Microsoft Office skills and excellent written/verbal communication
* Proven ability to multitask, prioritise, and meet deadlines
* High attention to detail and a commitment to confidentiality
* 1-2 years' experience in a similar customer facing position
* Professional presentation with impeccable grooming standards
* Strong interpersonal skills and able to build and maintain relationships across all levels of the organisation
Diversity & Inclusion
* Aboriginal and Torres Strait Islander peoples
* Veterans
* People with disability
* People from culturally and linguistically diverse backgrounds
* Members of the LGBTIQA+ community
ISS is committed to creating a culture that values inclusion and diversity, where all people are treated fairly and respectfully. We encourage applications from:
We are an ethical employer, recognised for fair pay, safe workplaces, and strong values.
To learn more about ISS Australia & New Zealand, visit www.au.issworld.com
WE RESPECTFULLY ASK FOR NO AGENCY APPROACHES, PLEASE.
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