City FM Australia (City) is a Global leader in Facilities Management, Engineering, Construction and Energy solutions. We are committed to supporting our team and ensuring secure & reliable services to our partners
The Opportunity:
We are seeking a detail-oriented Licence and Compliance Officer in a part time role to provide administrative support in maintaining City’s regulatory licensing and compliance obligations. This role is responsible for ensuring corporate and workforce licences remain up to date, reviewing sub-contractor compliance, maintaining regulatory records, supporting audit processes, and coordinating compliance-related communications.
Your key responsibilities will include:
Corporate & Business Licensing
- Assist with the submission, renewal, and monitoring of corporate licences, including processing payments and data entry.
- Track and communicate compliance obligations, updating City procedures as needed.
Trade Licence Compliance
- Monitor individual trade licences to ensure they remain valid.
- Support the review and communication of regulatory changes affecting workforce licences.
- Review and verify sub-contractor business licences during onboarding and renewals.
- Communicate licensing requirements to sub-contractors.
Compliance Documentation & Records Management
- Maintain and improve the Compliance team registers.
- Organize and store all licensing documents, records, and regulatory correspondence.
- Collate historical compliance records for external stakeholders as required.
- Monitor the compliance inbox and coordinate responses and actions.
To be considered for this role you will be/have:
- A tertiary qualification in business or a related field (preferred but not mandatory).
- 2-3 years’ experience in a compliance-related role or FM/building industry licensing administration.
- Proficiency in Microsoft Office, SharePoint, and Teams.
- Strong written communication skills for internal and external engagement.
- Excellent attention to detail and organizational skills.
- Ability to work effectively in a team environment.
- Full Australian working rights.
What's on offer:
- Part time (27.6 hours a week over 4 days) role.
- Hybrid working model (1-day WFH).
- Career progression and access to training.
- Convenient Mulgrave location and free onsite parking when in office.
- Work within a dynamic and supportive team.
If you would like to be part of a growing Australian Facilities Management business, we would love to hear from you. Please send updated resume and cover letter detailing relevant experience to apply.
City is an Equal Opportunity Employer who supports and encourages the diverse needs of each individual Team Member.
City does not accept any unsolicited resume referrals from Recruitment Agencies. Please do not submit any resumes or associated profiles to the City careers portal or to any City team members. City will not pay any placement fees relating to unsolicited resume referrals.
📌 Licence and Compliance Officer
🏢 City FM Australia
📍 Mulgrave