Overview
Employment Type: Temporary Full Time until 30 November 2026. Position Classification: Admin Off Lvl 5. Remuneration: - full time equivalent base salary range (excludes super, leave loading and salary packaging). Hours Per Week: 38. Location: Westmead. Application Close: Midnight on 25 January 2026.
Role: NCIRS is looking for an Administration Officer to work with the Senior Administration Officer, supporting our Global Health Team by providing efficient, high-quality administrative and operational support. You will coordinate meetings and provide secretariat support, plan and prepare staff travel and associated arrangements, maintain records, manage correspondence, and process timesheets and HealthRoster entries. You will also assist with procurement and invoice processing, contribute to event planning and delivery and provide administrative support across the centre as required. Success requires strong organisational and interpersonal skills, flexible and innovative approach, and the ability to work independently or as part of a team.
Please refer to the Position Description and the Statement of Duties for a more detailed description of key accountabilities and selection criteria. This appointment will be full-time until November 2026, with the possibility of further extension. Flexible work arrangements, such as hybrid working, are supported and considered on a case-by-case basis.
About NCIRS
The National Centre for Immunisation Research and Surveillance (NCIRS) is the leading organisation in Australia in immunisation and vaccines that provides expert advice to support evidence-informed immunisation policy and guideline development, evaluation of immunisation programs, particularly the National Immunisation Program, and the monitoring of vaccine-preventable diseases, vaccine coverage and factors impacting uptake, and vaccine safety. NCIRS has national and international recognition in this arena and has a growing program of international work, focused on providing technical support for immunisation system strengthening to countries in the Indo-Pacific region. NCIRS is a collaborative team of experts in public health, biostatistics, infectious diseases, paediatrics, internal medicine, epidemiology, communication, social science and quantitative and qualitative research and survey methods. The Centre is based within the Division of Research of the Sydney Children's Hospitals Network, Westmead Campus, NSW, Australia, but has an all-age research remit and is affiliated with the Faculty of Medicine and Health and the Sydney Institute for Infectious Diseases (Sydney ID) at the University of Sydney. NCIRS is funded primarily by the Australian Government and NSW Government, as well as via grants from WHO, Gavi, and research granting bodies.
About You
We're looking for someone who:
* Has significant and relevant administrative experience in health, or a research, or academic environment.
* Demonstrates strong written and verbal communications including drafting of reports and ability to liaise effectively with a diverse range of people internally and externally.
* Demonstrates high level of organisational and administrative skills including ability to prioritise workload and monitor progress of workflow.
How To Apply
Click 'Apply Online' and submit your application including:
* A resume detailing relevant knowledge, skills and experience (maximum 5 pages)
* Answers to the selection criteria in the Position Description
Additional Benefits (for Eligible Employees)
* Salary packaging for tax savings
* Meal entertainment savings
* Accrued Day Off (ADO) for Full Time employees
* Access to the Employee Assistance Program (EAP)
* Fitness Passport
* Flexible Work Practice Opportunities
Need more information?
* Click here for the Position Description
* Find out more about applying for this position
* Learn more about The Sydney Children's Hospitals Network
* Aboriginal job applicants are encouraged to visit the NSW Health Aboriginal Recruitment tool, Stepping Up to assist in preparing your application.
Further Contacts and Support
For role related queries or questions contact Carol Corbett on For Aboriginal candidates who would like to talk to SCHN's Aboriginal Workforce Consultant, please contact For technical support please contact the customer services team on .
Child Safe Standards
SCHN is dedicated to fostering a child-safe environment that respects and upholds the rights of children and young people, aligned with NSW Health's commitment to implementing the Child Safe Standards. All current and prospective staff are expected to prioritise the safety, welfare, and well-being of children and young people, actively working to protect them from harm and abuse.
Additional Information
Applicants will be assessed against the essential criteria in Position Description. Please ensure that you review this document to understand the full requirements of the role. NSW Health is committed to accessibility and may provide adjustments to the recruitment and interview process as needed, including physical adjustments, interview setup, or scheduling needs. SCHN is an Equal Opportunity Employer that values diversity - we acknowledge the vibrancy that a diverse workforce brings to enhance both our workplace culture and our service delivery to children, young people and their families and carers.
Employment of temporary visa holders is only considered if no suitable permanent resident or citizen is identified after labour market testing. To be eligible for permanent appointment to a position in NSW Health, you must have an Australian citizenship or permanent Australian residency.
Eligibility List
An eligibility list may be created for future temporary full or part time vacancies.
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