APS 4 Executive Assistant is accountable under limited direction to support the Director General Maritime Maintenance Branch.
They will be accountable to have a good understanding of and compliance to relevant legislative frameworks, government decision-making and Defence's mission and policy requirements.
Accountable for organising their workflow, making decisions within their defined parameters relating to area of responsibility and will seek guidance when required.
They may exercise some discretion with respect to how legislation, procedures and guidelines are interpreted and applied to their work.
They will provide administrative support that is informed and directed by their knowledge of the administration function.They may undertake some research and analysis activities.
They may be required to share information, monitor work practices, set work priorities and develop local procedures.
They may be required to communicate with, respond and provide advice to stakeholders on moderately complex operational and administrative issues to achieve work unit and Defence outcomes.About our TeamThe Maintenance Branch provides an integrated and consistent approach to continuous sustainment to enable the preparation of Naval power in order to enable the integrated force in competition and conflict.
Our team is responsible for working collectively with the four Regional Maintenance Centres (RMC) which are 'Sustainment Centres' that have been established in strategically located ports across the country in Darwin, Cairns, Sydney and Perth.
These RMC's are integrated through RMC National, located in Sydney, and will be focused on ensuring standardisation and efficiency can be delivered across the network.Our Ideal CandidateBe a team player with the ability to openly engage across all facets of Maintenance Branch, working together to contribute and achieve team goals;Be able to organise all aspects related to engagements and meetings, in the form of: travel bookings, agendas, briefings and other logistics;Display personal drive to actively support a team based and performance focused culture, including a shared responsibility for the achievement of team goals and objectives;Build trust and demonstrate integrity with internal and external stakeholders;Have well-developed organisational skills, responsiveness and the ability to have a flexible and adaptable approach to evolving priorities;Have effective communication skills with a broad audience, displaying well-developed written and verbal skills;Be solutions focused and proactive with a can-do attitude, exceptional stakeholder engagement skills with the ability to resolve problems and build positive relationships;Possess strong attention to detail with the ability to provide arcuate work outcomes; andDisplay integrity, reliability and strong personal drive to achieve objectives.Security ClearanceApplicants must be able to obtain and maintain a security clearance at "Baseline Vetting" level.Getting to know the Department of DefenceThe Department of Defence employs around 18,000 Australian Public Service (APS) employees.
Defence APS employees work in a wide variety of critical roles, Australia wide, enabling our three services Navy, Army and Air Force, to do their job.
Defence has a range of Australian Public Service (APS) career opportunities that offer interesting, challenging, and unique work.
Our workforce includes administrative support, accountants, intelligence analysts, engineers, policy advisors, graphic designers, lawyers, social workers, IT specialists and contract managers to name a few.
We offer a rewarding career that includes professional development, work-life balance, recognition, a flexible and supportive work environment and a diverse workforce.
To find out more about a career with Defence please visit
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