As one of the Australia's largest providers of human resources solutions, Chandler Macleod has a proven track record of unleashing potential in people and companies. For over 40 years Chandler Macleod's recruitment business has connected leading-edge projects and employers with outstanding business professionals.
Our Federal Government client is seeking to engage an APS4 Executive Assistant Non-ongoing, contract for 12 months or S26 temporary transfer.
**Position Overview**
**Duties & Responsibilities**:
You will provide comprehensive administrative support to Senior Executives, by undertaking a wide range of duties which may include:
- diary management and coordination including scheduling appointments and organising travel
- providing high quality administrative assistance in collating papers and folders for meetings attended by the Senior Executive that you will assist
- arranging meetings and organising logístical arrangements (room bookings, refreshments and escorting external stakeholders)
- liaising with various stakeholders of all levels including the Minister's Office and providing assistance with general enquiries
- coordinating and reconciling Senior Executive finances
- assisting the Divisional executive group as required (monitoring telephones to ensure core business hours are covered)
- providing other general administrative support functions as required.
**Knowledge and experience required**:
- The position has frequent contact with a wide range of internal and external clients. It is essential that the Executive Assistant has a strong customer service focus and the willingness and flexibility to respond to, and assist with, issues and work across a wide range of tasks. Experience in managing a Senior Executive office in the public or private sector or providing high level administrative support in a fast-paced environment, is therefore highly desirable.
**Skills and capabilities required**:
The successful applicants will have:
- well-developed organisational and communication skills with the ability to work across and support multiple work areas
- attention to detail with the ability to respond positively to changes in business requirements
- the ability to establish strong working relationships with stakeholders working across different locations and work as a supportive team member
- the ability to assess information and use good judgement to meet stakeholder needs
- the ability to act professionally and display the behaviours in line with the APS Values and Code of Conduct.
**Eligibility and other requirements**:
- Citizenship - To be eligible for employment, you must be an Australian citizen.
**Security Clearance**:
- Baseline Vetting or Negative Vetting Level 1