Job Opportunity
We are seeking a highly skilled and organized individual to join our team as an Executive Support Officer. This is an exciting opportunity for someone who is passionate about administration and wants to make a real difference in their career.
This role will see you providing high-level administrative support to the Executive Director, Northern Australia. You will be responsible for overseeing day-to-day operations, including mail handling, invoice processing, office supply management, and liaising with building services.
You will also provide diary and travel support to the Executive Director, deliver secretariat support for NT committees, maintain critical membership data, and assist with database management.
In addition, you will conduct high-level research tasks with the Principal Policy Advisor – NT across minerals sector issues and contribute to the coordination and delivery of major events.
This is a fantastic opportunity for someone who is proactive, solutions-focused, and has excellent organizational and problem-solving capabilities. If you are looking for a challenging and rewarding role that will see you grow and develop your skills, then we want to hear from you.
Key Responsibilities
* Oversee day-to-day operations of the office, including mail handling, invoice processing, office supply management, and liaison with building services.
* Provide diary and travel support to the Executive Director.
* Deliver secretariat support for NT committees, including scheduling meetings, managing documents, and recording minutes.
* Maintain critical membership data and assist with database management.
* Conduct high-level research tasks with the Principal Policy Advisor – NT across minerals sector issues.
* Contribute to the coordination and delivery of major events.
Required Skills and Qualifications
* A minimum of three years' experience in public or corporate administration, including executive assistance.
* Outstanding organisational, administrative, and problem-solving capabilities.
* Proactive and solutions-focused, with the ability to work independently.
* Proficient in Microsoft Office Suite (Outlook, PowerPoint, Word, Excel) and comfortable with databases.
* Strong customer service orientation and confident phone manner.
Benefits
* A collaborative and inclusive workplace culture.
* Dynamic work environment with ongoing learning and development opportunities.
* Access to confidential Employee Assistance Program (EAP).
* Career progression pathways.
* Competitive remuneration.
* Diverse and meaningful work.
About Us
We are committed to fostering diversity, equity, and inclusion. We offer a range of benefits and support to ensure our employees feel valued and supported throughout their careers.