Job Summary:
As the Document Control Manager you will report to the Head of Project Controls and you will be the primary interface between project stakeholders, contractors and third parties ensuring accuracy, compliance and quality across all controlled documentation via Aconex.
Major Responsibilities:
- Manages the project document, records & information management (DRIM) team across projects
- Manages the document and records management team to include analysis, recommend, map and implement document and/or records management work processes and data flows through full turnover.
- Works with project team, functional teams, contractors, suppliers and other stakeholders to ensure procedures and work processes are delivering the level of information required.
- Leads training, implementation, assessments and improvements
- Develops metrics to measure the efficiency and effectiveness of work processes
- Prepares monthly progress reports for functional management
- Establishes procedures and work instructions for document development, distribution and retention
- Frequently interacts and partners with subordinate supervisors, customers, and/or functional peer group managers, normally involving matters between functional areas, units, and the company.
- Champion for other information management tools such as Aconex, Outlook, etc.
- Ownership of the electronic document management system.
- Support quality assurance audits, internal technical reviews, client reviews, and audits.
- Process a high volume of systems implementation, construction, supplier, and commercial documentation.
- Prepare routine documents and reports using standard word processing, spreadsheets, Power BI or other office software as needed to support work activities.
Education and Experience Requirements:
- Must have a minimum of 10 years project-based experience performing document/records management with a full understanding on the configuration of the ECMS, work processes, and coordination of project workflows with other entities.
- Experience must have been obtained within the past 12 years.
- Must have at least 5 years of recent experience managing and training a document control team.
Required Knowledge and Skills:
- Skill in working and communicating effectively, both orally and in writing, with other project functional groups. Proven ability to build strong relationships with customers and team members.
- Demonstrated experience in document control leadership on large, complex projects.
- Must be able to demonstrate excellent written and verbal communication skills including grammar, spelling, punctuation, and proper use of syntax.
- Must have a minimum of five years’ experience in document control preferably with Aconex. Experience must have been obtained within recent years.
- Must be able to demonstrate intermediate to advanced proficiency using web-based file transfer applications, such as Share Point Online or One Drive.
- Must have advanced proficiency using standard office automation tools using standard office automation and reporting tools, including Microsoft Excel, Outlook, Word and Power BI. Skills assessments to determine proficiency level may be administered.
Preferred Qualifications:
- Bachelors degree or higher
- 15 or more years’ experience managing a document control program
- 7 or more years’ experience managing a document management team
- 4+ years’ advanced use of Aconex (Org Admin level preferred)
- Experience using PowerBI and developing reports and dashboards
Bechtel is an Equal Chance Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law.
Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to acesstmt@bechtel.com
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📌 Document Control Manager
🏢 Bechtel Oil, Gas & Chemicals
📍 Bunbury