Project Coordinator Role
We are seeking a highly skilled and experienced Project Coordinator to join our National Capital Works team.
The successful candidate will provide high-level administrative support to ensure the successful delivery of our Capital Works projects. This will include coordinating a diverse portfolio, ensuring all projects are completed safely, on time, within scope and budget, and in full compliance with our standards and legislative requirements.
Key Responsibilities:
* Work collaboratively within the team with the supervision of line manager or National Capital Works Manager
* Assist with project delivery and completion in times of high workloads or absence, and tasks associated with these
* Under direction of line manager or National Capital Works Manager, assist in the maintenance and evolution of the Capital Works Programs reporting framework for respective projects
* Consult and work with relevant Project Managers for clarity of project progression and update respective weekly, monthly, quarterly reporting
* Maintain and monitor Capital Works management plans, program tools, and develop a range of other guides to improve and maintain the successful completion of all capital work programs/projects
* Update and communicate with internal customers on status of works as required
* Liaising with landlords to supply respective information ensuring consent of works
* Liaising with local councils when required for compliance and site information
* Consult with various databases including the Lease database to clarify information including Tenant/Landlord responsibility for works requested
* Develop and foster internal customer relationships with Facilities, Operations (Centre, Area and Regional Managers), Legal, Quality and Risk (Quality Audit and Compliance, Legal), Finance (Commercial Review and Finance) and others as required
* Support the Project managers in respective budget management to ensure expenditure on individual projects is kept within budget
Requirements
* Minimum 3 years' experience in a project administration or support role
* Qualifications in Business or Similar
* Current Open Driver's Licence
* Project management experience is highly regarded in Early Education or similar
* Exceptional communication skills
* High Level of proficiency with Microsoft Suite with strong level of usage on Excel and Sharepoint document control
* Demonstrates professionalism and the ability to maintain confidentiality
* Ability to work across multiple projects and prioritise work
* Demonstrated ability in problem-solving and decision-making
* Hold a valid working with children check or willingness to obtain upon commencement
Benefits
* Competitive salary package
* Hybrid working conditions with flexible days in office and remote work
* Career development opportunities as part of a large organisation
* Access to discounted childcare services at affiliated centres
* Exclusive access to a rewards program offering discounts and benefits
Our organisation is committed to child safety and wellbeing, and we require all applicants to share this commitment.