Reporting to the Office Manager and partnering closely with the Business Support team, the Office Coordinator plays a vital role in maintaining a connected, well-supported office environment. They will provide broad administrative and operational support, manage shared spaces and resources, and ensure smooth communication across teams. As the first point of contact for visitors, service providers, and internal staff, they will represent the organisation with professionalism and care. Through strong organisation, emotional maturity, and a team-first attitude, they will help foster a positive workplace culture and seamless day-to-day operations.
Responsibilities
· Oversee the day-to-day coordination and smooth operation of the office, ensuring all equipment, shared spaces, and amenities are clean, well-stocked, and efficiently maintained.
· Serve as the primary liaison for building management, service providers, tradespeople, security, and external vendors.
· Manage incoming and outgoing mail, courier services, building access passes, and procurement of office and kitchen supplies, including stock control and restocking.
· Act as the Fire Warden, leading evacuation drills and attending safety briefings to ensure compliance with Health & Safety protocols.
· Professionally manage front-of-house duties, welcoming visitors, handling incoming calls, and registering guest access with building security.
· Coordinate internal and external meeting room bookings using calendar and room management systems, ensuring meeting spaces are prepared to a high professional standard.
· Provide hospitality support by arranging catering, refreshments, and meeting room technology setup, including basic troubleshooting.
· Deliver comprehensive administrative support to the team, including document preparation, printing, binding, records management, and maintaining shared databases and internal documentation.
· Assist with onboarding new employees and support internal communications, including distributing team updates, office notices, and announcements.
· Support event planning and logistics for board meetings, company events, and social/team gatherings, managing venue bookings, RSVPs, catering, and room setup.
· Assist the Office Manager with ad hoc projects and operational tasks as required, contributing to a positive and connected workplace culture.
Qualifications
Experienced, organised, proactive professional with strong communication skills, Microsoft Office proficiency, adaptable, team-oriented, detail-focused and deadline-driven.