Administration Officer - Engineering and Maintenance
Apply now Job no: 505398Work type: PermanentLocation: South BrisbaneCategories: Administration
About the role
Mater Engineering and Maintenance have an opportunity available for an experienced Senior Administration Officer to join their team on a permanent part time basis. The successful candidate will be required to work 3 shifts per week (19.5 hours per week) between the hours of 7am to 4pm Monday to Friday based at Mater Hospital's South Brisbane Campus.
The position is responsible for various administrative functions to support the management of the Engineering & Maintenance department in Queensland. This includes work order data entry, invoice matching, service records filing, administrative contractual management support, as well as other general administrative tasks (including various secretarial tasks).
What you'll be doing
* Supporting Engineering and Maintenance operations through work order, purchase order, and asset data entry
* Managing records control, including service certifications, invoices, work permits, plant registrations, and quotes
* Coordinating and maintaining asset and service records within asset management systems
* Assisting with invoice review, reconciliation, and submission within required timeframes
* Providing telephone and service desk support, including triaging maintenance requests and urgent calls
* Preparing reports, correspondence, meeting notes, and departmental communications
* Liaising professionally with trade groups, contractors, and internal stakeholders
* Supporting workflow improvements and general administrative tasks as directed by Engineering leadership
About you
* Demonstrated experience in an administrative role, ideally within engineering, facilities, or maintenance environments
* Strong data entry skills with a high level of accuracy and attention to detail
* Advanced proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and SharePoint
* Experience using financial, asset management, or works management systems
* Excellent written and verbal communication skills, with a professional and customer-focused approach
* The ability to manage competing priorities, solve problems independently, and work to deadlines
* A Certificate in Business Administration (desirable)
Why join us?
Mater is Queensland's largest not-for-profit healthcare provider, delivering exceptional care to nearly 700,000 patients each year across 11 (soon to be 12) hospitals. We're leaders in healthcare ,education, fundraising & philanthropy andresearch — and it's our people who make the difference.
We're looking for passionate individuals to join our team and help shape the future of care. At Mater, you'll be part of a purpose-driven organisation that values innovation, compassion, and excellence.
* Increase your take-home paywith generous salary packaging options, including meal and entertainment benefits
* Grow your careerwith access to industry-leading training and professional development through Mater Education
* Wellbeing supportthrough our Employee Assistance Program and on-site pastoral care teams
* Access a range of health and wellbeing serviceswith a corporate discount on private health insurance
* Exclusive discountsacross dining, retail, travel, accommodation (just to name a few!)
* Stay activewith unlimited access to discounted gyms via the Fitness Passport program
* Convenient, discounted on-site parking
* Enjoy great foodwith reduced prices at our campus cafés and coffee spots
* Join Queensland's Largest and Most Innovative Not-for-Profit Healthcare Team
Be part of something bigger. Make your move with Mater.#GETBETTERWITHMATER
Applications close on Monday the 30 th of March 2026. Please note, we may contact applicants prior to the closing date, please do not hesitate to APPLY NOW!
Mater is committed to the wellbeing of their staff, and it is underpinned by our flexible and remote working policies.
Please Note: We will not require any support from Recruitment Agencies at this time and kindly request no contact is made. Only direct applications will be considered.
Mater Group is dedicated to creating a workplace that values diversity and inclusion. As an Equal Opportunity Employer, we welcome applications from individuals of all backgrounds and abilities. We believe in providing equal opportunities for all qualified candidates.
Mater ensures all children have an environment suitable for their safety and wellbeing through proper supervision and safeguarding practices.
Advertised: 16 Mar 2026 E. Australia Standard TimeApplications close: 30 Mar 2026 E. Australia Standard Time
#J-18808-Ljbffr