Overview
Melbourne, VIC, Australia
About the job HubSpot Expert / Sales & Marketing Virtual Assistant (Full time)
Remote | up to60,000/month | 9:00 a.m. 5:00 p.m. Melbourne Time
Your Tech-Savvy Mind Meets Strategic Marketing Support
Are you fluent in HubSpot and thrive in an organized, fast-paced setting? We're looking for a proactive and fluent English-speaking Virtual Assistant to support CRM operations, marketing campaigns, and sales activities.
About the Role:
This full-time role supports the daily management of HubSpot CRM, including data entry, automation workflows, onboarding sequences, and lead tracking. You\'ll also assist with marketing efforts like email campaigns and social media scheduling, while providing administrative support to a busy executive.
Responsibilities
- HubSpot CRM Management
- Clean and maintain contact records (e.g., format phone numbers with +61)
- Set up and manage pipelines, automations, and workflows
- Track lead activity via forms and email interactions
- Create onboarding sequences and follow-up reminders
- Monitor integrations (Shopify, social, 3CX, Boss app)
- Make warm calls and respond to client inquiries
- Follow up with leads and track CRM tasks
- Prioritize executive tasks and send reminders
- Act as a proactive assistant offering updates and insights
- Marketing Coordination
- Assist in developing campaigns that include email, social media, and blog content
- Schedule and automate EDMs, social posts, and newsletters
- Monitor engagement and collaborate on improvements
- Documentation & SOPs
- Document automation and workflow processes
- Create SOPs for recurring tasks and new systems
What Were Looking For
- Fluency in English (written and spoken)
- Strong experience with HubSpot CRM
- Highly organized, detail-oriented, and proactive
- Familiarity with marketing tools and platforms
- Ability to work independently and meet deadlines
- Work-from-home flexibility
- Direct collaboration with a growth-focused leader
- Long-term role with opportunities to expand responsibilities
- Stable full-time schedule aligned with Melbourne time zone
Apply now and be the go-to expert for all things HubSpot!
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📌 HubSpot Expert / Sales & Marketing Virtual Assistant (Full-Time)
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