Location Profile
Mornington Secondary College is committed to excellence for all students, in every class, everyday.
Our learning community works collaboratively to build positive connections, achieve our best, and value learning for life.
The College prides itself on strong academic performance, high expectations, strong values and supportive culture in an inspirational learning environment. Curriculum offerings are extensive where the formal curriculum program is supported by an extensive extra-curricular program that includes a variety of humanities, science, sporting and outdoor education programs, a well-resourced instrumental music program, musical and annual theatrical productions.
Mornington Secondary College is a school of approximately 900 students situated approximately 70km south east of Melbourne which comprises of 50 teachers and 15 non-teaching school support staff. The College offers an extensive curriculum base to enable students to follow and achieve in a variety of pathways supported by whole school Pathways programs.
The College has outstanding facilities which include a heated indoor 25m swimming pool, performing arts theatre, a three court indoor basketball stadium, a large oval and athletics precinct, and a year 12 centre.
The College provides a breadth of educational and vocational opportunities in the senior school. Hands on Learning and Headstart are also offered to students across year levels.
The College actively supports student participation in inter-school sports and leadership programs. Sporting teams, in particular, contribute to both team and individual levels of excellence at local, zone, district and state levels.
Selection Criteria
1. Demonstrated customer service skills and experience, with a strong personal customer service ethic.
2. Demonstrated ability to take initiative and problem solve to deliver an effective and timely service, with a professional attitude toward work, customers and colleagues.
3. Ability to organise self, multi-task in a busy work environment with competing priorities and demands, and cope under pressure at busy times.
4. Demonstrated commitment to professional learning and growth for both self and others.
5. Demonstrated sound knowledge of preparing publications/articles to be included in the newsletter, website, and social media posts in line with strong marketing skills.
Role
They will be the face of the College greeting and assisting visitors to the College including inductions.
The individual in this role will be responsible for the marketing of the College under the guidance of a marketing plan, directed by the Principal.
They will play an integral part of ensuring that whole school events are run professionally, by providing administration support as directed.
They will be required to attend and be an active participant in office meetings. Also, actively endeavour to share important information using the Office One Note Hub.
Responsibilities
Under the direction of the Business Manager and Principal, the Marketing & Reception Person will be responsible for the Marketing of the College and provide general administrative and First Aide support.
The main responsibilities are:
- Provide internal staff with professional administrative support including taking accurate and properly detailed messages, word processing duties, attending to routine correspondence when required.
- As the first point of contact, and our main marketing person endeavour to answer telephone enquiries in an efficient, friendly and professional manner.
- Assist with creating posters and advertising materials for the school
- Maintain familiarity with school priorities, so an enquiry can be directed to the most appropriate member of staff promptly.
- Distribute all emails from the School email
- Order the necessary office supplies for the Administration team and paper supplies for the college.
- Ensure the front office and reception is always clean, tidy and reflective of the culture that we want to maintain- eg ensure the artwork displayed is regularly changed
- When organising meetings, ensure that you set up and clean up the conference/meeting room and main staff room
- Book the rooms
- Set up for meetings, water, tea and coffee, minutes, agendas etc
- After meeting place everything in the dishwasher and empty it
- Ensure the conference room and meeting rooms are set up, clean ready for meetings
- Assist with the catering needs for the PCO team
- Order cleaning supplies for Spotless. The cleaners will inform of what products to order.
- Order planners and diaries for all staff
- Back up First Aide in rotation with other qualified ES staff
Marketing
- Follow marketing plan prepared by outside agencies.
- Prepare and publish Colleges newsletter each week for 9am each Friday.
- Prepare and publish College staff newsletter for 4pm each Monday fortnightly.
- Assist with school publications including prospectus
- Ensure timely preparation of social media posts.
- Ensure timely preparation of articles for the Colleges front digital noticeboard.
- Ensure the College¿s website is kept up to date.
- Updating of School Policies in accordance with DET guidelines.
- Ensure College website is up to date with the latest policies.
- Take photographs of important school events or organise for others to supply photographs.
- Attend meetings with Principal and Business Manager to ensure that we are on track with the marketing plan
- Event Management
- Coordinate Whole School Events
- ANZAC day
- Remembrance Day
- Assist the transition team with Open Night
- Awards (presentation) Night
- Other events as directed
Other
- Attend professional development and training required by the school, and actively seek opportunities to increase knowledge, experience, and skills.
- Attend fortnightly office meetings.
- Other duties as assigned by the Business Manager or the Principal.
- All staff are expected to read and communicate through messaging on TEAMS or emails as well as face to face meetings.
- It is the responsibility of each individual to be up to date with events happening throughout the College, to assist with this your outlook Calendar should be set up to include the College Calendar.
Qualifications/Experience/Knowledge
- Participate in ongoing professional development plans as directed by DET.
- Certificate or Bachelor in Business Marketing or similar
- Current Level 2 First Aid Certificate
- Sound knowledge of office administration and accounting procedures.
- Strong organisational skills and the ability to work on multiple projects simultaneously.
- Flexibility and ability to work under pressure in fast-paced, environment.
- Strong administration skills, organised, thorough, systems orientated with meticulous attention to detail
- Ability to communicate at all levels.
- Ability to use Canva, Cases21 and Compass an advantage
- Familiar with Facebook, Instagram and other social media platforms
- Excellent levels of computer literacy.
- Ability to use Microsoft Office including Word, Excel, Access and PowerPoint.
- Participate in ongoing professional development plans as directed by DET and the Business Manager
Who May Apply
College Focus - Demonstrates a desire to address College needs and does so in a professional manner.
Flexible Team Player - Works effectively within a variety of situations, individuals and groups applying the whatever it takes attitude.
Planning and Organisational Skills - Establishes a clear course of action to achieve long or short-term goals in an organised manner.
Technical Knowledge / Skills - Possesses the level of technical skills to preserve and / or enhance the quality of services provided by the school.
Sound Marketing Principles
EEO AND OHS Commitment
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via *******@education.vic.gov.au
Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
DE Values
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
Other Information
This position is based at Mornington Secondary College.
Please provide Referees that we can phone and ask questions against the criteria.
Please ensure that you supply a valid Working with Children Check.
www.mornsc.vic.edu.au
Conditions of Employment
- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
- Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
- A probationary period may apply during the first year of employment and induction and support programs provided.
- Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx