Reporting to the Finance Manager, the MOD Human Resources Officer is responsible for the administration of British Military personnel programme embedded in the Australian Department of Defence or Australian Defence Force. Which has approximately 80 serving military and defence civilian personnel at any one time. This exchange promotes defence interoperability between the UK and Australia.
Roles and responsibilities / what will the jobholder be expected to achieve?:
* Maintain and issue arrival and departure briefs to all exchange personnel assigned to Australia. The successful candidate will work closely with the Global Admin Unit (GAU) in the UK to ensure that briefs are policy compliant, adapted to the local circumstances and clear.
* Administration of the Overseas Furniture Package Scheme (OFPS)/Inventories. This duty includes understanding entitlements and processing the claims prior to presenting to the Finance Manager for payment.
* Control and update of the Exchange Personnel Contact List and the Arrival/Departure List. These lists are to be maintained and accessible to the Military Advisors, Office Manager and Finance Manager.
* Remain up to date with current policies and advise Exchange Personnel on any changes. The ideal candidate will be able to tailor how they articulate the regulations to all personnel regardless of rank or status. Be prepared to dissect and elaborate on key changes.
* Processing of all exchange personnel claims and issue payment notification in accordance with current policy.
* Entering personnel details into the Immigration System working with the Australian Border Force.
* Filing and retrieval of correspondence relating to exchange personnel issues when required for the Military Advisors, Office Manager or Finance Manager.
* Collection and distribution of official mail to exchange personnel.
* Attend and contribute to Defence Section meetings updating the Defence Section on key points and issues with respect to the exchange personnel community.
* Support the Office Manager in organising the Annual Exchange Conference.
* Deputise for the Office Manager and Finance Manager as required but within clearly defined and reasonable areas of responsibility.
* Aid exchange personnel with obtaining a rental property, this will include the setting up of rental agreements through the Finance Manager.
Other tasks as directed by the Finance Manager and Office Manager.
We are aiming to conduct the interviews by mid-April.
Essential qualifications, skills and experience
* Self-Starter – must be able to work at a fast pace to a high standard.
* Must be able to take initiative using judgement, strong problem-solving skills, and displaying resilience.
* Excellent interpersonal skills – ability to deal with difficult situations with tact and diplomacy and a high degree of confidentiality when required to achieve desired outcomes.
* Strong, proven administrative skills,
* Ability to work under pressure to meet deadlines.
* Good desk research skills and excellent writing skills
* High level experience using Microsoft Office
* Full Australian driving licence.
* Experience with OneDrive and SharePoint.
Interested applicants may send applications on or before 23:55 of 19 March 2026 through this link: https://tinyurl.com/bdpceu6h