Site Administrator
Location: Project Site-Based
Employment Type: Full-Time
About the Role
We are seeking a highly organised and proactive Site Administrator to provide efficient administrative support to the Project Manager and project teams. This role is critical in ensuring smooth site operations through accurate data management, documentation processing, reporting, and coordination support.
The successful candidate will act as a key point of contact for site administration matters and play an important role in maintaining project documentation, registers, and reporting systems.
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Key Responsibilities
* Provide timely and efficient administrative support to the Project Manager and wider project team
* Act as a primary point of reference for project site administration information
* Maintain accurate and up-to-date project registers and records
* Format, process, and manage project documentation
* Assist with expense reimbursements and related administrative processes
* Support the preparation and coordination of workshops and project events
* Manage ordering of stationery and HSE supplies
* Assist with completions reporting and collation of training packs
* Provide administrative relief and coverage for other team members when required
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Skills & Experience
Experience:
* Minimum 3 years' administration experience in a fast-paced environment
* Experience within a medium to large organisation (project-based or global exposure desirable)
Technical Skills:
* Working knowledge of project management systems
* Intermediate proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook)
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Personal Attributes
* Strong communication skills (verbal, written, and telephone)
* Excellent organisational skills with a high level of attention to detail
* Ability to work independently with minimal supervision
* Proactive, collaborative, and able to work effectively in a dynamic environment
* Strong time management and planning skills
* Professional and adaptable approach
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Additional Requirements
* Flexibility to work additional hours as required to meet project demands