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Senior executive support specialist

Newcastle
beBeeAdministrative
Posted: 22 August
Offer description

Job Description

This is a key role that provides high-level support to senior executives in a dynamic and respected organisation. You will be the trusted right-hand person for three members of the Senior Leadership Team.

* As a Senior Executive Support Specialist, you will have great flexibility and career potential with full-time hours, hybrid work options, and a strong view to permanency for the right candidate.
* Your diverse and engaging workload will include managing executive diaries and reporting, organising events and travel, and no two days will be the same.


Main Responsibilities:

* Provide proactive, confidential administrative support to three members of the Senior Leadership Team.
* Manage multiple executive calendars, prioritising tasks and appointments to maximise efficiency.
* Coordinate meetings including agendas, minutes, room bookings, and follow-up actions.
* Organise high-quality internal and external events and functions.
* Assist with monthly board and executive reporting, working closely with the CEO and CFO.
* Liaise with stakeholders including senior internal leaders and external partners.
* Manage travel bookings, itineraries, and corporate credit card reconciliations.
* Delegate tasks and manage workflows on behalf of executives with sound judgement.
* Maintain effective internal communications and reporting for the leadership team.


Requirements:

* Prior experience supporting executives or senior leaders in a corporate setting.
* Advanced MS Office skills and excellent written/verbal communication.
* Demonstrated professionalism and discretion when handling confidential matters.
* Strong organisational skills, attention to detail, and the ability to multitask effectively.
* Ability to work autonomously and use initiative to problem-solve and prioritise.

This is an exciting opportunity for someone who enjoys working in a fast-paced setting, managing competing priorities, and building strong professional relationships. Initially offered as a temporary opportunity, this role has strong potential to transition to a permanent position for the right candidate.

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