Position Summary
We're seeking an experienced Bookkeeper to join our shopfitting business. This role requires someone who understands the pace and demands of the industry and can maintain accurate, up-to-date financial records for the organisation. You'll support day-to-day financial operations by processing transactions, reconciling accounts, and ensuring compliance with relevant accounting standards and internal procedures. We're looking for someone who can provide the financial backbone we need as we expand and achieve our goals. For the right person, we are happy to discuss flexible working arrangements.
Key Responsibilities
Financial Transactions & Record Keeping
* Maintain accurate financial records, including general ledger entries.
* Payroll to be processed accurately and in a timely manner. This role plays a critical part in maintaining employee trust and supporting the organisation's financial and operational integrity.
* Process accounts payable invoices, payments and manage supplier accounts.
* Generate accounts receivable invoices and follow up outstanding receivables.
* Generate month end reporting for key stakeholders.
* Adhere to all Compliance & Regulatory obligations with BAS, FBT, Superannuation, Payroll Tax & PAYG in a timely manner.
Accounts Payable
* Receive, review, and process supplier invoices accurately.
* Match invoices to purchase orders and delivery documentation.
* Prepare and process payment runs in line with payment schedules.
* Ensure invoices are correctly coded and authorised.
* Maintain accurate supplier records and account details.
* Respond to supplier enquiries and resolve invoice discrepancies.
* Reconcile supplier statements and investigate variances.
* Manage expense claims and company credit card transactions.
* Complete Credit applications and account set-up as required.
* Ensure GST and tax coding is applied correctly.
* Prepare accounts payable reports and audit documentation.
* Ensure compliance with internal policies, approval limits & segregation of duties.
* Assist with process improvements and system enhancements
Accounts Receivable
* Prepare, issue, and distribute customer invoices.
* Process and allocate customer payments accurately.
* Maintain accurate and up-to-date customer account records.
* Resolve billing discrepancies and account queries.
* Monitor aged debtor reports and follow up overdue accounts.
* Assist with credit applications and account set-up as required.
* Prepare accounts receivable reports.
* Ensure compliance with internal controls, policies, and procedures.
Payroll
* Process end-to-end payroll on a weekly basis.
* Ensure accurate calculation of wages, overtime, allowances and deductions.
* Maintain accurate employee payroll records.
* Process leave entitlements and superannuation.
* Ensure compliance with relevant legislation, tax requirements, awards and enterprise agreements.
* Update payroll systems in line with legislative or organisational changes.
* Respond to payroll-related enquiries from employees in a timely and professional manner.
Reporting Month End
* Preparation of monthly financial statements including month end journals.
* Preparation and lodgement of statutory information incl. BAS, payroll tax, superannuation, FBT and ABS.
* Monthly balance sheet reconciliations.
* Management of fixed assets.
* Preparation and lodgement of yearly reconciliations including payroll tax, workers compensation and TPAR.
* Analysing and reporting of key financial information to GM (as required).
* Preparation of ad hoc financial reports as required by GM (as required).
* Assisting in various business projects as required.
* Assist with process improvements and system enhancements
Key Skills & Competencies
* High level of accuracy and attention to detail
* Strong organisational and time management skills
* Ability to meet deadlines and manage high volumes
* Good communication and customer service skills
* Ability to handle confidential financial information with integrity
Qualifications & Experience
* Certificate IV in Bookkeeping, Accounting, or related field (desirable).
* Minimum 10 years' experience in a bookkeeping or accounts role.
* Experience with accounting software MYOB Preferably.
* Knowledge of GST, BAS, and statutory reporting requirements.