About Us
We are a well-established pool and spa chemical and equipment wholesaler based in Dandenong South. With over 16 years in business, we're proud to have grown into one of Victoria's leading wholesalers, supplying a wide network of customers across the state.
To support this growth, we're expanding our administration team and are seeking a part-time team member (3 days per week) to take ownership of accounts payable and payroll, while also assisting with accounts receivable, general administration, and reception duties when required.
We're looking for someone with strong accounts payable and payroll experience, exceptional customer service skills, and the ability to learn quickly. Experience with MYOB EXO would be highly regarded.
At Aquachem, we work as a collaborative and supportive team, committed to providing our customers and suppliers with the highest level of service.
General Purpose
To provide financial, clerical and administrative services to ensure efficient, timely and accurate payment of accounts under his or her control.
Outline of Position:
Accounts Payable/Payroll:
* Enter Invoices against purchase orders when received.
* Receive all incoming goods.
* Balance to statements.
* Liaise with suppliers when required.
* Prepare payments to be authorized by management.
* Payroll
* PAYG
* Superannuation
* Liaise with accountant
* Bank reconciliations
* BAS preparation
Accounts Receivable/Reception:
You will be responsible for assisting in all aspects of the Reception/Accounts Receivable position when staff member on annual/sick leave or when required.
* Entering sales orders as they are received by either email, Fax, Phone or via our website.
* Invoice all dispatched orders on a daily basis.
* Send out monthly statements via email.
* Communicating with customers via phone, email, mail or personally.
* General Reception/Administration duties as and when required.
* Maintain up-to-date billing system
* Follow up, collection and allocation of payments
* Carry out billing, collection and reporting activities according to specific deadlines
* Reconciliation of accounts
* Monitoring customer account details for non payments, delayed payments and other irregularities
* Maintain accounts receivable customer files
* Prepare bank deposits
* Investigate and resolve customer queries
* Process adjustments
* Assist with maintaining our website with accurate pricing information and new products.
Skills:
* Must be proficient in MYOB EXO, outlook, MS Office suite
* Knowledge and experience of accounts payable
* Knowledge and experience of payroll
* Knowledge of office administration and procedures
* Knowledge of general bookkeeping procedures
* Proficient in relevant computer applications
* 1-3 years accounts payable and general accounting experience
Key Competencies:
* Attention to detail and accuracy
* Interpersonal skills
* Good communication skills
* Organisational skills
* Information management
* Problem-solving skills
* Decision-making skills
* Stress tolerance
* Tenacious
* Negotiation skills
* Conflict management skills