Operations & Project Administrator
Structural and Civil Engineering Consultancy
Lake Macquarie / Hunter Region
Full-time or Part-time (30+ hours considered)
Apical Engineering is a structural and civil engineering consultancy based in Lake Macquarie and services the wider Hunter Region. We have built a reputation for delivering practical, collaborative, high-quality engineering solutions across residential, commercial, and industrial projects, with a strong focus on efficient, technical designs and professional client service.
As the business continues to grow into 2025, we are seeking a reliable and highly organised
Operations & Project Administrator
to support day-to-day business operations and project workflows. This is a key support role within our small team and is essential to the smooth running of the business.
About the Role
Working closely with engineers, you will be responsible for coordinating office administration, supporting project delivery, and assisting with operational and finance-related tasks. This role suits someone who enjoys variety, takes ownership of systems and processes, and is comfortable working independently in a professional services environment.
Key Responsibilities
* Managing incoming phone calls and general email enquiries
* Setting up and maintaining project folders, records, and documentation
* Coordinating and booking site inspections, meetings, and project activities
* Preparing and issuing quotes, invoices, and variations
* Collating project data and maintaining accurate project records
* Coordinating and maintaining website and social media content, including posting updates and job advertisements
* Assisting with payroll, bookkeeping, and accounts using Xero
* Providing general office administration and operational support
About You
* Previous experience in an administrative, office, or operations role
* Strong organisational skills with excellent attention to detail
* Confident written and verbal communication skills
* Ability to manage competing priorities and work autonomously
* Proficient in Microsoft Word, Excel, and Outlook
* Experience with Xero and Tradify highly regarded
* Experience in engineering, construction, or professional services is advantageous, but not essential
What We Offer
* Stable, long-term employment within a professional engineering consultancy
* Full-time or part-time hours (30+ hours considered)
* Supportive team environment with genuine work/life balance
* Flexible working arrangement with hybrid / office-based role
* Competitive above-award remuneration
* Opportunity to develop and grow with the business
If you're organised, driven by quality, thrive in a collaborative environment, and want to make your mark in a growing business — this is your chance.
Apply now via the Seek link with your resume and a short cover letter. We'd love to hear from you. )
Note:
This role is only open to candidates with permanent Australian working rights. Only shortlisted applicants will be contacted.