Wollongong, New South Wales
Description
At Wollongong City Council, we continuously strive to create an extraordinary Wollongong for our community. We focus on the delivery of exceptional services, infrastructure and facilities for our community. Our aim is to work toward the community's goals in the Our Wollongong Our Future Community Strategic Plan 2035.
Opportunity
This is a newly created Executive Assistant position within the Office of the General Manager, established to strengthen executive support at the highest level of the organisation. Reporting to the General Manager, you will provide dedicated, high-level support to the General Manager and Lord Mayor in a fast paced, high trust and politically sensitive environment. You will be an experienced Executive Assistant who enjoys operating at the centre of decision making and enabling executive leaders to perform at their best.
You will be part of a small, highly capable executive support team that operates as one team. You will have a strong executive presence, sound judgement and confidence engaging with senior stakeholders including Councillors, executive leaders, government representatives and community members. You will be highly visible, be an exceptional communicator and trusted to manage competing priorities with discretion, professionalism and integrity. Flexibility is essential. The nature of the position includes attendance at meetings, civic functions and events that may occur outside standard business hours.
This is a permanent full-time 35 hour per week position. Salary from $101,912 up to $119,764 per annum plus superannuation (Salary package will be assessed based on skills, experience and qualifications). A minimum increase of 3.25% to the salary from 1 July 2026 as per Council's Enterprise Agreement.
Responsibilities
* Providing high level confidential executive and administrative support to the General Manager and Lord Mayor
* Managing complex diaries, appointments, meetings and travel arrangements
* Coordinating correspondence, Councillor requests, MP correspondence and executive enquiries
* Preparing briefings, agendas, reports, presentations and correspondence
* Coordinating executive meetings, civic functions, citizenship ceremonies and events
* Building trusted relationships with internal executive leaders, Councillors and external stakeholders
* Exercising sound judgement to prioritise competing demands and resolve issues calmly and professionally
* Supporting special projects through research, analysis and information preparation
* Managing records, procurement and financial administration in accordance with Council policies and systems
About You
You are a highly organised, professional and proactive Executive Assistant with proven experience supporting leaders at the most senior level within large and complex environments. You are comfortable operating with autonomy, maintaining confidentiality and managing competing priorities without losing attention to detail.
You Will Bring
* Significant experience providing executive support to senior managers, executives or a CEO
* Experience working in government or a similarly complex, accountable environment, or strong capability to quickly adapt to one
* Exceptional organisational skills and the ability to reprioritise calmly under pressure
* Highly developed written and verbal communication skills
* A strong understanding of discretion, confidentiality and political sensitivity
* Confidence engaging with stakeholders at all levels and representing Council professionally at all times
* A collaborative, team focused approach and willingness to step in wherever support is needed
* A commitment to Council's values of Respect, Integrity, OneTeam, Sustainability and Courage
Benefits
* True work‐life balance: hybrid work options, flex‐time and rostered days off to maintain balance while delivering great outcomes
* Great working conditions: 35‐hour work week or a 9‐day fortnight with a regular rostered day off (RDO)
* Career growth and recognition
* Generous leave provisions: five weeks of annual leave per year (pro rata) and access to long service leave after five years
* Health, safety and wellbeing programs: Employee Assistance Program, skin and hearing checks and discounted gym memberships
* A vibrant social culture: Social Club monthly activities, annual trivia night and festive Christmas events
Equal Opportunity Statement
We invite everyone to apply no matter your identity, you'll be welcome. We encourage applications from Aboriginal and Torres Strait Islander peoples, people who are culturally and linguistically diverse (CALD), people with disability and veterans.
Child Safe Organisation
Wollongong Council adheres to the principles of a child safe organisation and is committed to the care and protection of all children and young people in the community.
Employment Screening
Applicants are required to undergo a rigorous employment screening process which will include Reference, Identity and Medical History Checks, and may also include a Nationally Coordinated Criminal History Check and Working with Children Check. Employment is subject to clearance of all these checks.
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