Rostering Coordinator | 12-Month Contract | St John Ambulance SA Are you a highly organised professional with a talent for logistical precision and staff coordination? Davies Stewart is proud to partner with St John Ambulance South Australia, an iconic cornerstone of the SA community, to find a dedicated Rostering Coordinator for a 12-month maternity leave backfill. This is a critical employment opportunity for a candidate who thrives in a fast-paced environment and takes pride in ensuring the "engine room" of a training organisation runs flawlessly. About the Organisation St John Ambulance South Australia is dedicated to creating a safe, supported, and resilient society. Through a professional network of staff and volunteers, St John SA delivers innovative, client-centred health and educational services. Their impact is profound, spanning from youth programs and first aid training to critical disaster relief during bushfires and floods. As a 100% South Australian organisation, they are committed to excellence and community service. The Opportunity Reporting to the Team Leader – Commercial Training, the Rostering Coordinator is responsible for the end-to-end coordination of trainers and resources. This 12-month fixed-term job requires a proactive approach to scheduling, venue management, and administrative compliance. You will act as the central point of contact for trainers, ensuring they are appropriately supported and equipped to deliver high-quality training courses across the state. This role requires a balance of analytical problem-solving and strong relationship-building skills to manage a dynamic schedule while minimising operational costs and meeting strict contractual requirements. What You'll Be Doing Scheduling & Planning Rostering Excellence: Managing trainer rosters to ensure all scheduled courses are appropriately staffed while minimising planned overtime and meeting contractual obligations. Logistics Coordination: Booking and confirming training venues, arranging travel and accommodation for trainers, and organising the movement of equipment to various regional locations. Strategic Growth: Contributing to the development of the Commercial Training Schedule and identifying gaps in training offerings to recommend areas for trainer development. Trainer Support & Onboarding Primary Point of Contact: Acting as the first point of contact for trainer enquiries, including absence notifications and roster changes, and participating in an out-of-hours contact roster. Induction & Development: Coordinating the induction process for new trainers and scheduling professional development sessions and regular team communication channels. Workforce Administration: Processing and approving trainer timesheets and leave requests as directed. Training Administration & Compliance Quality Assurance: Digitising training documentation and following rigorous compliance checklists to ensure Registered Training Organisation (RTO) standards are maintained. Resource Management: Maintaining equipment registers and developing maintenance schedules for training assets and storerooms. Financial Stewardship: Contributing to budget management by ensuring training activities remain within financial constraints and assisting with trainer expense reconciliations. What You'll Bring Proven Experience: A strong background in staff rostering and the scheduling of training courses or similar complex logistical operations. Technical Proficiency: Working knowledge of the Microsoft Office suite is essential. Experience with Salesforce and rostering applications such as ConnectTeam will be highly regarded. Communication & Influence: The ability to effectively influence others and build strong relationships with both internal and external stakeholders. Analytical Mindset: Excellent problem-solving skills and the ability to work accurately within tight timeframes. Sector Understanding: An understanding of the dynamics of charitable or Not-for-Profit organisations is desirable. Essential Requirements Compliance: You must hold (or be willing to obtain) a National Police Certificate and a current Working with Children Check (WWCC) acceptable to St John SA. First Aid: A minimum 'Provide First Aid' certificate (or willingness to obtain). Licensing: A current Australian Driver’s License. Flexibility: A willingness to undertake out-of-hours on-call work for roster management and occasional travel within the state. Apply Now To register your interest, please forward your current resume and cover letter via the application link. Your confidential application will be acknowledged by email and shortlisted applicants will be contacted by phone from the Davies Stewart team. For a confidential conversation please contact our office | 08 8232 8008 To stay up to date with this role and other positions available through Davies Stewart, please visit our website and social platforms or contact our friendly team. P | 08 8232 8008 E | info@daviesstewart.com Follow Us LinkedIn: daviesstewart Facebook: DaviesStewartRecruitment Instagram: DaviesStewartRecruitment Back to search results