Overview
Graduate Studies Officer to Graduate Research School
Curtin University
Research and Fellowships, Other (Education and Training)
Full time
83,283 to 91,103 (G05) per annum, plus 17% supera
About the Role:
Are you passionate about research and higher education? As a Graduate Studies Officer within Curtin's Graduate Research School (GRS), you will play a key role in supporting Curtin's Higher Degree by Research (HDR) community, working closely with PhD students, supervisors and researchers across Western Australia's largest university.
In this role, you will support the administration of HDR programs by applying your knowledge of policies, procedures, systems and governance to deliver high-quality advice, sound decision-making and efficient administrative support. You will guide HDR students and supervisors through complex processes, providing personalized support within a highly regulated and intellectually engaging environment.
You will also contribute to the continuous improvement of GRS policies, procedures and systems, helping Curtin maintain its competitive edge in research excellence. Working collaboratively across GRS, you will be part of a professional, supportive team committed to outstanding service and meaningful outcomes for the research community.
The salary range for this role is between 83,283 to 91,103 (G05) per annum and we have three full time, 12-month fixed term contract positions available (with possibility of extension).
Responsibilities
* Administering end-to-end HDR candidature workflows, including applications and admissions, enrolments, milestones, variations, research support funds, candidature progression, thesis examination and scholarships, ensuring accuracy and adherence to required turnaround times
* Providing high-quality advice and support to HDR students, supervisors and key stakeholders, and liaising with University service areas to resolve issues and support smooth operations
* Monitoring HDR student progress and wellbeing, identifying potential risks early, and providing regular updates and reports to the GRS management team
* Liaising with internal and external stakeholders to support effective communication, timely information sharing and a positive service experience
* Contributing to continuous improvement initiatives by identifying opportunities to enhance service delivery, processes and the overall stakeholder experience
Selection Criteria / Qualifications
* Demonstrated commitment to delivering high-quality customer service, with a proactive and hands-on approach to service provision
* Strong problem-solving skills, with the ability to exercise sound judgement, discretion and policy knowledge to determine appropriate actions
* High level organizational skills, with the ability to manage multiple and competing priorities while maintaining accuracy, attention to detail and meeting deadlines
* Developed communication skills, including strong cross-cultural awareness, sensitivity and diplomacy
* Demonstrated strong interpersonal skills, with the ability to collaborate effectively and build positive working relationships with diverse stakeholder groups
* Advanced computer literacy, particularly in the Microsoft Office suite, with the ability to quickly adapt to new systems
* Experience in financial reporting or financial administration
* Experience using student enrolment systems and/or other complex databases
Role Requirements
* As this is a continuing (permanent) role, you will require permanent work rights in Australia to be considered
* Successful applicants are subject to a National Police Clearance, and background, integrity, and reference checks to Curtin's satisfaction
About the Graduate Research School
The Graduate Research School at Curtin is dedicated to delivering high-quality support and research training for students and research supervisors fostering a vibrant research culture that drives outstanding outcomes for individuals and the University.
We champion best practice in every aspect of higher degree by research, provide high-quality research training, guidance and services that empower students and supervisors to excel in their research journey.
About Curtin University
Curtin University proudly stands among the top one percent of global universities according to the ARWU 2024 rankings. We are an energetic, dedicated team of academics and professionals working together to provide global solutions through quality graduates and innovative research. Curtin is a welcoming space where integrity, respect for one another, courage, excellence, and impact are essential to everyday life. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live.
What We Offer You
Situated on Whadjuk Nyungar Country, our vibrant Bentley campus includes an art gallery, gym, childcare and medical centre, bus station, accessible parking and endless food options including a supermarket. Aside from the vibrant campus life, we offer more than just a job. Curtin offers a wide range of generous benefits, including additional leave, salary packaging, health and wellbeing services and an array of discounts for retail, travel and much more.
Join Us
If this sounds like your next role, please click APPLY NOW ensuring to attach the following documents:
* Cover Letter outlining your interest and demonstrating how your background meets the position's selection criteria (noted above) to no more than two pages
If you have any queries in relation to this opportunity or the application process, quoting the reference number. Please note applications will not be accepted via this email address.
Applications close: 8.30pm (AWST) Monday, 26 January 2026.
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